Bookkeeper & Administrative Assistant (014-1034)

​​Looking for Philippines-based candidates

Job Role: Bookkeeper & Administrative Assistant

Compensation range: $1,400 AUD - $1,800 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: It is a growing Australian supplier of premium building materials and interior finishing products, supporting a wide range of commercial construction and development projects. They work closely with design professionals, developers, and project stakeholders to deliver high-quality solutions for hospitality, multi-residential, and lifestyle developments. Backed by a collaborative team and a strong growth trajectory, the business is seeking a detail-oriented and dependable coordinator to help support its finance and operational functions.

Role Overview: This is a hands-on role sitting across bookkeeping, administration, and logistics coordination. You will work closely with three core team members to keep projects, finances, and supply chain operations running smoothly. The role starts with purchase order processing and foundational bookkeeping tasks, with a clear path to take on more responsibility as you grow into the business.

Key Responsibilities: 

Finance & Bookkeeping

• Process and manage purchase orders across suppliers.
• Maintain accurate records in Xero, including accounts payable and receivable.
• Reconcile transactions and assist with month-end reporting.
• Support invoicing, payment tracking, and expense management.
• Assist with basic financial reporting and data reconciliation as the role develops.

Administration & Operations

• Manage data entry across Unleashed (ERP) and Prospect CRM.
• Process customer orders and maintain accurate order records.
• Support general administrative tasks across the team as needed.
• Help maintain product catalogues and internal documentation.

Logistics & Project Support

• Coordinate shipping and freight bookings for imported containers and deliveries.
• Track and follow up on supply chain timelines with suppliers and freight providers.
• Support project coordination by maintaining documentation and tracking progress across active jobs.
• Liaise with internal team members to ensure smooth handoffs between sales, operations, and finance.

Required Skills and Qualifications:

• Minimum 2-3 years of experience in bookkeeping, accounts administration, or a similar finance support role.
• Proficiency with Xero.
• Strong data entry skills with high attention to detail and accuracy.
• Confident English communication skills, both written and verbal.
• Comfortable working across multiple systems and managing competing priorities.
• Proactive, organised, and able to work independently with minimal supervision.

Nice to Have:

• Experience with Unleashed or a similar ERP/inventory management system.
• Familiarity with Shopify or e-commerce order management.
• Exposure to CRM platforms (Prospect, HubSpot, or similar).
• Experience supporting logistics, freight coordination, or supply chain operations.
• Background in building materials, construction supplies, or B2B wholesale industries.
• Familiarity with AI productivity tools (ChatGPT, automation platforms).

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)