Personal Assistant

Job Description

As the Personal Assistant to the Managing Director, Clients & Markets, you will go beyond traditional administration to become a trusted partner, proactively managing priorities, anticipating needs and driving outcomes.

This is a fast-paced, high-profile role supporting a senior leader, with broad stakeholder exposure across Australia and APAC. Your ability to stay organised, communicate clearly and execute with precision will be key to success.

Key Responsibilities

• Executive Support: Manage diaries, emails, travel and day-to-day priorities with a strong focus on organisation and proactive delivery
• Meetings & Coordination: Prepare agendas and materials, ensuring actions and follow-ups are captured and progressed in a timely manner
• Client Engagement: Support national client initiatives, track key metrics and assist with reporting for leadership
• Collaboration: Work closely with Service Line and Geographic Leaders to coordinate activity and maintain alignment
• Strategic Support: Assist with projects, stakeholder engagement and initiatives that support business objectives

Qualifications

• Highly organised with strong prioritisation skills
• Proactive and takes ownership, with the ability to anticipate needs
• Clear, concise and professional communication style
• Advanced Microsoft Office capability
• Comfortable using AI tools to improve efficiency and workflows
• Real estate experience advantageous

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.