Wellness Administration Coordinator

Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness! 

Summary: We are seeking a Coordinator, Wellness Administration ensuring seamless communication, coordination, and relationship management with physicians, specialists, functional medicine practitioners, nutritionists, therapists, laboratories, hospitals, pharmacies, health coaches, insurance providers, and international medical concierge services.

Essential Duties and Responsibilities: 

• Manage and coordinate all medical appointments for the Executive family, including annual health screenings, specialist consultations, diagnostic testing, and follow-up care.
• Track referrals, treatment plans, and specialist recommendations.
• Obtain, organize, and maintain medical records, reports, and test results.
• Prepare concise medical summaries to support informed healthcare decisions.
• Coordinate wellness programs, including supplement protocols, prescription renewals, and appointments with nutritionists, therapists, and health coaches.
• Maintain wellness calendars and monitor key health milestones, treatments, and upcoming assessments.
• Arrange healthcare services and priority medical appointments while travelling.
• Coordinate medical transportation and support services when required.
• Manage relationships with international concierge medicine and healthcare providers.
• Ensure continuity of care during Executive family travel and overseas stays.
• Develop and maintain a secure, centralized medical records system.
• Organize laboratory results, imaging reports, prescriptions, and treatment plans.
• Maintain comprehensive Executive family health timelines and ensure the highest standards of confidentiality and data security.
• Manage insurance processes, including pre-authorizations, claims submissions, direct billing arrangements, and reimbursement tracking.
• Review medical invoices for accuracy and liaise with healthcare providers and insurers to resolve billing issues.
• Maintain accurate records of claims, approvals, payments, and related financial documentation.

Requirements

• Medical Admin background 
• Exceptional discretion and confidentiality
• Medical terminology knowledge
• Experience coordinating specialists and hospitals
• Strong project management skills
• Excellent written communication

Benefits

• Monthly “Self Love Days” – at company discretion 
• Premium Medical/Dental/Vision coverage for employee plus dependents 
• Monthly coaching sessions with our in-house Success Coach 
• Employee discounts on all Huda Beauty products 
• Quarterly product gifting 

Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.