Executive HR Operations

Key Responsibilities (What you will do)

• HR Administration & Data Management:
  • Maintain and update employee records in the HRIS (HR Information System) ensuring 100% data accuracy and compliance with data privacy laws (
  • Prepare HR documents, including employment contracts, confirmation letters, promotion letters, and termination agreements.

• Onboarding & Offboarding:
  • Coordinate the onboarding process for new hires (preparing welcome packs, setting up IT requests, collecting compliance documents, and conducting HR orientations).
  • Manage the offboarding process, including preparing exit documentation and coordinating asset recovery.

• Employee Support:
  • Act as the first point of contact for employees regarding basic HR policies, benefits, leave tracking, and general inquiries.

• Benefits & Payroll Support:
  • Assist with monthly payroll preparation by consolidating data (attendance, overtime, unpaid leave, and new hire details) for the finance team.
  • Coordinate employee benefits enrollment (health insurance, pension, etc.) and handle basic queries.

• Reporting & Compliance:
  • Generate basic HR reports (headcount, turnover, leave balances) as requested by management.
  • Ensure all physical and digital employee files are organized and compliant with local labor laws.

Requirements (What we are looking for)

Experience & Education:

• Education: Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field. (Equivalent practical experience is also accepted).
• Experience: 1–2 years of experience in an HR administrative, coordinator, or support role. (Strong internships in HR will also be considered).

Skills & Competencies:

• Technical Skills:
  • Proficiency in MS Office (especially Excel for data tracking, and Word for document creation).
  • Familiarity with HRIS platforms is a strong plus.
• Attention to Detail: High accuracy in data entry and drafting legal/contractual documents.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with employees at all levels.
• Confidentiality: Absolute discretion and trustworthiness when handling sensitive employee and financial data.
• Time Management: Ability to prioritize tasks, multi-task, and meet deadlines in a fast-paced environment.