Procurement and Billing Specialist - 12 months fixed term contract

Job Description

You'll also provide crucial administrative support to management and collaborate with internal and external stakeholders to improve cost transparency, streamline operations, and guarantee accurate financial reporting. By continuously improving processes and optimizing expenditures, you'll directly contribute to enhancing operational efficiency and empowering data-driven decision-making across the organization.

What You'll Be Doing:

Procurement:

• Raise accurate requisitions and purchase orders, ensuring seamless cost management.
• Resolve cost discrepancies and escalate when necessary to optimize spending.
• Partner with internal teams to boost cost transparency and efficiency.
• Maintain and update financial tracking tools for accuracy.
• Act as the go-to contact for cost inquiries from stakeholders.

Reconciliation:

• Perform detailed vessel voyage reconciliations for all ports, including local and disbursement billing.
• Reconcile disbursement accounts to match each voyage.
• Help maintain centralized key financial figures.

General Requirements:

• Provide essential support for financial reporting, contract negotiations, and other key tasks, ensuring timely delivery.
• Maintain comprehensive documentation for financial audits and reporting.
• Drive continuous improvement, including exploring automation opportunities.

Qualifications

What You’ll Bring to the Table:

• A tertiary degree in business, accounting, finance or related field (preferable)
• A minimum of three years in a related role.
• Knowledge of accounting systems (XERO, SAP, Oracle, or similar).
• Procurement experience is preferred.
• Experience reconciling with internal systems to ensure accuracy of invoices received.
• Outstanding interpersonal and communication skills, adept at navigating complex organizational environments.
• Proficiency in MS Office tools, including Word, Excel, PowerPoint, and Outlook.
• Exceptional analytical and problem-solving abilities, with a strategic mindset and keen attention to detail.
• Ability to thrive in a fast-paced, multi-tasking environment.

This is a 12 month fixed term contract role based in Auckland. In return we offer a challenging and stimulating environment. You will have the right to live and work in New Zealand at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre-Employment Drug Test.

Additional Information

Our NPDL Contribution:

• Competitive salary
• Hybrid working model.
• Opportunity for development and internal mobility.
• Company focused on wellness and health.

Ready to make an impact? Apply now and take the next step in your career.

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