Vendor Maintenance Coordinator

Job Description

Job Summary

Under direct supervision responsible for the daily review, verification, and completion of vendor maintenance requests submitted by internal users. Provides support for virtual payable vendor enrollment, research, and actioning of address corrections for returned/undeliverable AP checks. Serves as level 1 escalation for offshore inquiries and partners with Vendor Maintenance Analyst on annual 1099 reporting. Supports projects, acquisitions, and integrations.

Responsibilities

• Responsible for maintaining the integrity, accuracy, and timely processing of vendor adds and changes
• Handles vendor record maintenance to include updates to vendor payment terms, tax information, remittance information, and other miscellaneous data in a timely manner
• Acts as primary liaison between onshore and offshore vendor maintenance teams and provides support across the organization for vendor maintenance requirements
• Responsible for the review and approval of vendor registration in the Ariba network
• Performs all vendor master banking-related additions and/or changes related to EFT/IACH processes
• Provides support for Virtual Payables enrollment campaigns
• Research address corrections for Accounts Payable checks returned as undeliverable
• Responsible for gathering vendor W9/W8’s to support vendor address change requests
• Other projects as assigned or requested

Qualifications

• High School Diploma or equivalent required
• One year of experience in a high-volume Accounts Payable department preferred
• Intermediate skills in Microsoft Excel
• Strong attention to detail, problem-solving, and communicating clearly
• Ability to multi-task, work with deadlines, and respond to change
• Knowledge of SAP and/or Ariba a plus

Additional Information

RRD's current salary range for this role is $39,500 to $55,300 / year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans