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We are seeking a highly organized and detail-oriented Director of Finance to manage our finance and accounting function. This is an individual contributor role, so you will be both operator and leader. This role requires strong analytical skills, a deep understanding of accounting systems, a love of process development, and the ability to manage multiple financial workflows efficiently.
This position includes but is not limited to:
### Budgeting, Forecasting & Financial Reporting
Maintain and update forecast documents daily, incorporating revenue and cost changes.
Record journal entries for revenue and expense amortization.
Track intercompany expenses and perform month-end reconciliations.
Update budgets with actuals at month-end and share reports with management.
Assist with creating financial models, break even analysis, and investor reporting
Keep the Salaries and Benefits budget up to date as people changes are made
Update the budget for all operational changes
Maintain budget and reconciliation processes for each business vertical
### Banking & Reconciliations
Perform monthly bank account reconciliations as part of the company's core bookkeeping cycle, recording entries in QuickBooks to ensure accurate financial statements.
Manage banking relationships (Chase).
Provide month-end bank balance reports to management
### Accounts Receivable & Payable
Own the full accounts receivable cycle, including creating invoices from SOWs, setting up recurring billing, and cross-referencing forecasts to ensure no invoicing is missed.
Monitor aging receivables and manage collections communications on at least a bi-weekly basis.
Financial reporting, analyzing, and adjustments (statement requests, internal reporting, amortization of sales as needed)
Bank account and credit card reconciliation
Manage the full-cycle of vendor payments, including W-9 collection and proper expense allocation.
Expense management (AMEX credit card statements, distribute for reconciliation, categorize expenses, and follow up with cardholders (as needed)).
Coordinate and process freelancer wire payments, vendor fee categorization, and QuickBooks record-keeping.
### Vendor & Insurance Payments
Process and track all vendor payments through Deel and Bill.com.
Maintain and update vendor records in QuickBooks, Deel, and Bill.com.
Verify vendor bank details and onboard vendors to payment systems.
Manage vendor contracts, task lists, workflows, and pricing negotiations.
### 1099 & Compliance Reporting
Prepare and distribute annual 1099’s for vendors and freelancers
Collect and maintain W’9’s and tax filing information for payees
### Employee & Partner Commission Management
Calculate and report monthly commissions due to employees.
Communicate commission reports to recipients.
Please apply if you're a great fit and you're interested in joining a collaborative and talented team doing very interesting things!
Qwoted is committed to providing jobs for all without discrimination based on race, color, religion, sexual orientation, gender identity, national origin, or veteran status.
