AU Admin & Operations Assistant (018-1001)

Looking for Philippines-based candidates

Job Role: Admin & Operations Assistant

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client is a family-owned outdoor services and civil works company that supports a diverse range of projects across residential, commercial, and industrial sectors.

Established within the last five years, the business delivers end-to-end landscaping, grounds maintenance, and site development solutions, ranging from routine upkeep to large-scale land improvement projects.

Role Overview: This role is designed to support the day-to-day administration, customer coordination, booking management, website updates, and digital marketing requirements across the business.

The position combines administration, scheduling, customer communication, and online platform management to improve operational efficiency, customer experience, and workflow coordination across multiple business areas.

The role is intended to help build structure, consistency, and capacity within the business while supporting ongoing growth and development.

Key Responsibilities: 

Administration & Coordination

• Manage incoming enquiries via phone, email, and website
• Coordinate bookings, scheduling, and calendar management
• Assist with job allocation and scheduling updates
• Maintain accurate digital records, files, and documentation
• Support quoting and customer follow-up processes
• Liaise with clients, suppliers, and internal teams
• Assist with invoicing, data entry, and general administration tasks
• Maintain organised systems across OneDrive, Google Drive, Tradify,
• Xero, and associated business platforms

Website & Digital Marketing

• Update and maintain website content
• Upload project photos, completed works, and service information
• Assist with social media posting and online engagement
• Support branding and marketing initiatives
• Assist with digital advertising and promotional material where required
• Ensure consistent branding and presentation across online platforms

Customer Service & Booking Management

• Act as an initial point of contact for enquiries
• Coordinate booking requests and scheduling confirmations
• Ensure enquiries are directed to the appropriate operational or sales
• personnel
• Follow up on pending enquiries and maintain communication with
• customers
• Assist with maintaining workflow coordination between administration
• and operations teams

Requirements

• At least 3 years of experience in an Administration Assistant, Operations Assistant, or similar support role
• Strong organisational and time management skills
• Strong communication and customer service abilities
• Experience with administration and scheduling systems
• Basic website editing and digital marketing knowledge
• Confidence using Microsoft Office, Google Workspace, and cloud-based systems
• Ability to multitask and work independently
• Experience with Xero, Tradify, Canva, or similar systems advantageous
• Strong attention to detail and initiative

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)