Administrative Coordinator, Employment Law

Job Description

This position will provide administrative support to the head of East Coast Employment Law.

Here you can:

• Handle heavy email traffic with all levels of internal and external executives in a professional manner
• Interact and maintain relationships with members of other business units within NBCUniversal as well as with third parties
• Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials
• Assist in creation of documents across Microsoft platforms (e.g., PowerPoint, Excel, Word)
• Provide basic IT support/troubleshooting for the team
• Prepare correspondence for mailing/distribution
• Coordinate and handle all travel arrangements
• Prepare expense reports and check requests
• Process outside legal counsel invoices using TyMetrix e-billing system
• Assist with preparation of materials for submission to EEOC and mediations
• Assist with onboarding new team members
• Assist with case and new legislation research
• Maintain and organize files
• Manage office spaces for the team, including files, pantry, snack and supply ordering
• Draft form agreements including separation and settlement agreements
• Prepare reports (e.g., quarterly case auditing and yearly tax reporting)
• Assist in inputting information into our claims and investigations management system for metrics analysis
• Perform other related duties to support the departmental team as assigned

Qualifications

Here you'll need:

• Bachelor’s Degree or equivalent work experience
• 2+ years’ experience in a similar administrative capacity
• Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint
• Basic familiarity with AI platforms

Desired Characteristics:

• Ability to maintain a high level of confidentiality
• Highly organized
• Detail oriented with superior verbal and written communication skills
• Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment
• Solid prioritization abilities and interpersonal skills
• Ability to work well under pressure
• Ability to work well in a team environment

This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $50,000 - $70,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].