Senior Project Management Office Specialist

Job Description

The Senior Project Management Office Specialist underpins the IT – PMO & Delivery function by establishing and maintaining the governance, standards, controls, and reporting that keep the project and programme portfolio on track. The role acts as a trusted point of coordination across delivery teams. 

Key Responsibilities 

Governance & Standards 

• Maintain and continuously improve the PMO framework, methodologies, templates, and ways of working. 

• Embed consistent project lifecycle controls (stage gates, approvals, baselines) across the portfolio. 

• Champion adherence to delivery standards and coach project teams on best practice. 

Portfolio Reporting & Insight 

• Produce accurate portfolio dashboards and status reporting. 

• Consolidate project-level data into portfolio-level insight, highlighting trends, slippage, and dependencies. 

Planning & Financial Control 

• Support project planning, milestone tracking, and resource/capacity management. 

• Monitor budgets, forecasts, and actuals; flag variances and support financial governance. 

• Maintain the portfolio roadmap and ensure alignment with strategic priorities. 

Risk, Issue & Dependency Management 

• Maintain RAID logs at portfolio level; ensure risks and issues are escalated and actioned. 

• Track cross-project dependencies and coordinate resolution with delivery leads. 

Assurance & Continuous Improvement 

• Conduct project health checks and quality reviews. 

• Drive process improvements and uplift PMO maturity across the function. 

Skills & Experience 

Essential 

• Demonstrable experience in a PMO or project controls role, ideally within a technology/delivery environment. 

• Strong working knowledge of project and programme governance, lifecycle, and methodologies 

• Advanced reporting and data-handling skills 

• Confident stakeholder management up to senior leadership level. 

• Excellent organisation, attention to detail, and the ability to manage competing priorities. 

Qualifications

Key Competencies 

• Governance and process discipline 

• Analytical thinking and attention to detail 

• Clear, audience-appropriate communication 

• Proactive risk identification 

• Collaboration across delivery teams 

• Continuous improvement mindset 

Desirable 

• Experience with portfolio/PPM and Jira-based delivery tooling. 

• Exposure to financial tracking and resource management at portfolio scale.