Workplace Coordinator (R-19472)

The Workplace Coordinator is responsible for providing first class visitor and customer experience to D&B Office, focusing on delivering an outstanding, safe and compliant office environment for team members, customers and visitors to enjoy. This role handles daily reception, operational and administrative activities of D&B office, including office administration and being the first point of contact for all safety and security enquiries.

Act as Office workplace representative & customer point of contact.

Provide reception services, welcome guests and visitors, providing support managing their enquiries in a professional and courteous manner

Championing site rules and being the first point of contact for all safety and security enquiries (including CCTV, keys, access badge control & health & safety matters), inductions, access card & key deployment

Coordinating catering, incoming & outgoing mail, any other 3rd party office services, stock control as required

Facilities administration on supplier contracts, procurement process and invoicing, assisting in organizing the facilities elements of any office events and other administration relating to facilities matters.

Supervise and coordinate maintenance and cleaning works, contractors and landlord.

Ensure clear office communication is provided to the site and leadership team in workplace matters.

Managing and prioritising tasks and queries as part of the day-to-day role, putting in place best practices in workplace management.

Understand ESG company objectives, ISO Standards and ensure record keeping of data collection and records, support the organizing local environmental events and initiatives at office.

Implement office efficiency strategies, including workplace setup, supplies and building management. Be the first point of contact for employees with queries about their workspace or office supplies. 

At least 4 years’ professional experience operating in and providing support in a fast paced office environment or in hospitality industry.

Understanding of Health & Safety Regulations and First Aid, Fire warden qualification preferred.

Highly organized and detail-oriented, with a knack for managing a variety of admin tasks

efficiently.

Excellent customer service, planning, organizational and interpersonal skills.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office Suite skills

Show an ownership mindset in everything you do. Be a problem solver, be curious and be

inspired to take action. Be proactive, seek ways to collaborate and connect with people and teams in support of driving success.

Continuous growth mindset, keep learning through social experiences and relationships with stakeholders, experts, colleagues and mentors as well as widen and broaden your competencies through structural courses and programs.

Where applicable, fluency in English and languages relevant to the working market.

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