Marketing & Business Development Coordinator

We are looking for a dynamic, full-time Marketing and Business Development Coordinator. to join our accomplished, collaborative Business Development team. This hybrid role can be based out of any of the following branch offices: Vancouver, WA; Federal Way, WA; Chicago, IL; or Fort Collins, CO.

The Marketing & Business Development Coordinator plays a critical role in supporting the firm's growth by preparing compelling proposals, coordinating client development initiatives, and executing business development strategies. This position works closely with technical staff, market sector leads, and the broader marketing team to support pursuit efforts and build client relationships.

We offer a comfortable, collaborative work environment with flexible work arrangements. We’re serious about our work – but we’re serious about fun, too. If that sounds good to you, let’s talk.

Proposals & Submittals

• Develop and draft Requests for Qualifications/Proposals (RFQ/Ps), Statements of Qualification (SOQs), and related materials.
• Manage proposal schedules, coordinate input from multiple team members, and ensure timely, high-quality submissions.
• Coordinate debriefs with clients after submittals (win or loss) and summarize learnings for internal review.

Client Development

• Assist in creating and maintaining client capture plans.
• Support logistics and coordination for client appreciation programs and events.
• Track and update client demographic and relationship data in Deltek VantagePoint.
• Support internal and external components of the client assessment process.

Business Development & Marketing Support

• Collaborate with the Director of Marketing and Business Development and Market Sector Leads to support the execution of marketing plans.
• Coordinate conference and tradeshow participation, including logistics and follow-up.
• Assist with the preparation of BD reports, analytics, and tactical meeting summaries.
• Maintain CRM data on clients, pursuits, and opportunities in Deltek VantagePoint.
• Support digital marketing campaigns in partnership with the Web and Social Media Specialist.
• Stay current on industry trends, competitors, and market opportunities.

Qualifications:

• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred or equivalent experience in lieu of a degree.
• 2+ years of experience in marketing, proposal coordination, or business development (A/E/C industry a plus).
• Proficiency in Google and Adobe InDesign.
• Familiarity with CRM systems (Deltek VantagePoint preferred).
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.

Key Competencies:

• Deadline-driven with the ability to manage multiple priorities.
• Collaborative and team-oriented.
• Curious and eager to learn about the firm’s markets and services.
• Professional, proactive, and adaptable.

Why Join MacKay?

A people-first culture
At MacKay, we put people first. We are committed to creating an environment where employees can grow, contribute, and do their best work. We support well-being, encourage balance, and create space for people to succeed both professionally and personally.

Meaningful work and real impact
Our teams take on complex infrastructure and environmental challenges that support critical systems and shape the places where people live and work. Every role contributes to delivering that work and making it successful.

Growth and opportunity
We are in an exciting phase of growth, expanding across geographies, services, and markets. That growth creates opportunities for our employees to take on new challenges, build their careers, and contribute in new ways as the company evolves.

A strong and trusted foundation
Built on more than 50 years of experience, MacKay has developed a reputation for quality work, strong relationships, and dependable results. You’ll be part of a team with a solid foundation and a clear direction for the future.

Opportunities to share in success
We provide opportunities for employees to participate in ownership and build long-term financial value as the company grows.

Our Values

At MacKay, our values guide how we work, collaborate, and support one another.

• Honesty. We build trust through transparency, integrity, and accountability.
• Dedication. We are committed to the success of our team members, clients, and communities.
• Relationships. We foster lasting connections that strengthen our work and the teams around us.

Who We Are

MacKay is an infrastructure and environmental services firm built on more than 50 years of experience and a growing collective of expertise.

We are in an exciting phase of growth, expanding our reach, strengthening our capabilities, and bringing together talented teams across the country. That growth is creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers.

Every role at MacKay contributes to the success of our projects and the clients we serve. Whether your work is technical or operational, you are part of a team that delivers quality, builds relationships, and moves projects forward.

We’re looking for dedicated, talented individuals who deliver excellence, thrive in collaborative environments, and value both meaningful work and work-life balance. If this sounds like you, we’d like to hear from you.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.