Sales Assistant

Job Description

Role Purpose: Responsible to handle the administrative budget and a variety of administrative tasks, including managing emails, scheduling appointments and planning meetings. Provides support to sales and marketing team, preparing reports and working as a facilitator. Gather materials and assemble information packages (e.g., brochures, promotional materials). Enter, retrieve, reconcile, and verify information in software involved in the sales process. Answer partners questions about property facilities/services (e.g., hours of operation, room types, promotions, entertainment, restaurants and special events). Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs administrative related duties, including payments, invoices, order office supplies, submit and reconcile expense reports, administrative budget control and budget reports, and keep closer relationship with (UPI Finance) and BCD (TMC).
• Assist sales teams with training and events (e.g., attending, requesting reservations, answering chats, searching for new vendors, quotes, materials, organization, payments), maintaining partners mailing list updated, order and control of material/giveaways logistics and inventory, filing important documents and communicating relevant information. Main contact for UPC requests in Spanish
• Assist sales team in FAMS, requesting tickets, hotels, sites, gift cards and coordinating all necessary activities that are included in the itinerary.
• Assist the team managing schedules, reservations, appointments and update LATAM calendar, travel arrangements and other duties as assigned.

Qualifications

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• In-depth understanding of office management and daily operations
• Hands on experience with MS Office
• Working knowledge of office equipment, like printers, scanners
• Excellent verbal and written communication skills
• Well-organized and responsible with an aptitude in problem-solving
• Excellent verbal and written communication skills
• A team player with high level of dedication
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Analytic skills
• Customer Service Orientation
• Event planning skills

For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment.}

SPECIFIC EDUCATION / EXPERIENCE:

Language Skills: Advanced/fluent English is needed.

Education:  Bachelor’s degree from a four-year college or university in business administration or relevant field.

Experience: Proven work experience as an assistant. Experience in sales will be considered a plus.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].