Executive Assistant

Job Description

The Executive Assistant will support the CMO and CFO, NBCU Local. The role will manage the day-to-day administrative functions as well as interface with a variety of individuals (both internally and externally).

• Maintain a high degree of confidentiality and discretion regarding all matters and documents
• Manage calendars, process expense reports, maintain heavy filing, and perform other administrative duties as assigned
• Screen and log calls in an extremely heavy telephone environment and respond directly to inquiries
• Handle correspondence, including typing and drafting letters, memos and legal contracts
• Organize and maintain files on all projects and keep updated
• Determine importance of meeting requests and schedule accordingly
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Act as liaison with all internal and external clients/departments
• Manage special projects as designated, specifically, dealing with administrative and coordination issues
• Assist with internal communications as well as communications with clients
• Coordinate staff meetings, conferences and client meetings as necessary
• Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies
• Plan/coordinate various social events in conjunction with internal departments

Qualifications

Qualifications/Requirements:

• Minimum 2+ years administrative experience in an entertainment company or Legal department
• Proficiency with Microsoft Office
• Superior organizational and administrative skills with the ability to multi-task and prioritize work required
• Attention to detail and demonstrated initiative
• Ability to maintain a high level of confidentiality
• Excellent verbal and written communication skills with all levels both internal and external
• Ability to successfully manage multiple projects and handle deadlines
• Able to prioritize competing requests and manage busy schedules

Eligibility Requirements:

• Bachelor’s degree or equivalent work experience
• Must be willing to work overtime and be flexible with hours
• Must be willing to work at the office in New York, NY

Desired Characteristics:

• Personable and fosters a positive team environment
• Self-starter with ability to follow through without supervision
• Bilingual in Spanish and English (speaking/writing) a plus
• Basic familiarity with AI-powered tools (e.g., Microsoft Copilot) to support productivity, research, and administrative efficiency

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].