Payroll Specialist

🚀 We’re Hiring: Payroll Specialist | Onsite - Scottsdale Arizona

Position Summary

Independence Home Loans is seeking a detail-oriented and highly organized Payroll Specialist to process and manage semi-monthly payroll for a diverse workforce, including hourly, salaried, and commission-based employees. This role is critical to ensuring accurate and timely payroll while maintaining compliance with all applicable wage and tax regulations in a fast-paced, sales-driven mortgage environment.

Key Responsibilities

• Process semi-monthly payroll for all employees, including hourly staff, salaried employees, and commission-based mortgage loan officers and sales teams
• Owns complex HRIS data management beyond transactional inputs, leveraging advanced Excel (e.g., formulas, pivot tables, lookups) to accurately calculate commissions, reconcile financial balances, and produce efficient, audit-ready reporting
• Calculate, audit, and validate commissions, bonuses, and incentive payouts based on established compensation plans
• Review payroll data for accuracy, including timekeeping records, earnings, deductions, and adjustments
• Maintain and update payroll records for new hires, terminations, pay changes, and benefits deductions
• Ensure compliance with all federal, state, and local payroll tax regulations and wage laws
• Reconcile payroll reports and support general ledger entries and month-end close processes
• Process off-cycle payrolls, adjustments, and manual payments as needed
• Maintain accurate documentation and audit trails for payroll activities
• Respond to employee inquiries regarding payroll, commissions, and deductions in a timely and professional manner
• Prepare payroll and commission reports for leadership, particularly Sales leadership
• Support year-end processing, including W-2s and audit requests
• Partner closely with HR, Finance, and Sales teams to ensure accurate execution of compensation and payroll processes