Senior Executive Administrator

Job Description

We are seeking an exceptionally skilled and highly experienced Executive Administrator with experience in Program and Project Management. This role will support the Co-CEO of Solidigm and a small team of dedicated Corp / Biz Dev resources. This role is integral to executive effectiveness, serving as a trusted partner who drives operational excellence, manages complex cross-functional initiatives, and represents the office of senior leadership with the utmost professionalism, discretion, and executive presence.

The ideal candidate is a senior-level strategic partner who independently anticipates needs, influences outcomes, and operates with full ownership, sound judgment, and exceptional attention to detail. This individual is recognized across the organization as a subject matter expert in executive operations and, ideally, has managed enterprise wide small scale projects, has experience or training in project planning and exceptional business writing.

Key Responsibilities

Executive & Calendar Management

• Manage highly complex, dynamic, and competing calendars for CoCEO with complex travel and external facing business meetings.
• Independently develop and coordinate agendas, briefing materials, and logistics for executive meetings, board engagements, customer meetings, and leadership forums
• Act as a senior strategic partner in optimizing executive time, bandwidth, and overall meeting effectiveness at the highest organizational levels
• Anticipate and resolve calendar conflicts and competing priorities with minimal direction

Travel & Expense Management

• Arrange complex domestic and international travel, including multi-leg itinerary planning, visa coordination, and contingency planning
• Prepare and submit accurate, timely, and policy-compliant expense reports; serve as a resource for team members on expense best practices
• Proactively manage travel logistics to ensure executive readiness and minimize disruption

Event & Meeting Coordination

• Independently plan, manage, and execute large-scale departmental, organizational, and executive-level events including global offsites, board meetings, leadership summits, conferences, and recognition programs
• Oversee end-to-end logistics: scheduling, venue selection, vendor management, budget oversight, materials preparation, and onsite/virtual execution
• Set quality standards for event planning across the administrative team and serve as a go-to resource for best practices

Administrative Operations & Process Management

• Maintain and continuously improve organizational artifacts including org charts, distribution lists, operational playbooks, and internal documentation
• Design, implement, and own administrative procedures that drive efficiency and scalability across the organization
• Lead process improvement initiatives and serve as a subject matter expert for enterprise tools including finance, purchasing, and operations systems
• Manage divisional logistics including supplies, purchasing coordination, and operational needs with full autonomy

Stakeholder & Communication Management

• Interface with and influence stakeholders at all levels of the organization, including C-suite executives, board members, customers, and high-profile external partners
• Compose, review, and distribute executive-level communications on behalf of senior leaders with accuracy, tone, and strategic intent
• Exercise exceptional diplomacy, executive presence, and sound judgment in all interactions
• Handle highly sensitive, confidential, and time-critical information with the highest level of discretion and integrity

Project & Program Support

• Independently lead cross-functional projects, managing scope, timelines, deliverables, stakeholder communication, and risk mitigation
• Prepare and present executive-level reports, synthesize data, and provide actionable insights to support senior leadership decision-making
• Proactively identify organizational risks and drive solutions that support the achievement of business goals
• Serve as a program manager for recurring executive rhythms, leadership operating cadences, and business reviews

Team Collaboration & Leadership Support

• Serve as a senior anchor and informal leader of the administrative network, driving alignment, consistency, and excellence across the team
• Actively mentor, coach, and develop administrative team members at all levels
• Champion strong administrative practices and foster a high-performing, collaborative team culture
• Manage strategic project work and meaningful development opportunities for the admin team

Qualifications

• 10+ years of proven experience supporting C-suite or SVP-level executives in a fast-paced, high-growth, global environment
• Demonstrated ability to operate with full independence and senior-level judgment in a complex organizational setting
• Exceptional organizational, prioritization, and multitasking skills with a track record of managing multiple high-stakes priorities simultaneously
• Outstanding written and verbal communication skills, including the ability to compose executive-level correspondence
• Highest level of professionalism, executive presence, discretion, and integrity
• Expert proficiency in Microsoft Office tools (Outlook, Teams, Excel, PowerPoint) and enterprise systems (finance, purchasing, HR platforms, etc.)
• Strong customer and stakeholder service orientation at all levels
• Adaptability and resilience in a fast-paced, ever-evolving environment
• Sound judgment and decisive, senior-level decision-making
• Effective cross-functional collaboration and team leadership

Preferred Skills & Competencies

• Deep expertise managing complex, multi-timezone calendars and global travel logistics for C-suite leaders
• Advanced project and program management skills with experience leading cross-functional initiatives
• Demonstrated ability to independently anticipate needs, influence outcomes, and drive strategic solutions
• Extensive experience planning and executing large-scale global events, board meetings, and executive leadership summits
• Experience building, mentoring, and developing high-performing administrative teams
• Executive presence and the ability to influence without formal authority
• Process design, operational excellence, and continuous improvement mindset
• Mentorship, coaching, and talent development experience
• Strategic thinking and proactive, independent problem-solving capability

Additional Information

This position is also eligible to participate in Solidigm's restricted stock unit (RSU), restricted cash unit (RCU), and cash bonus programs. In addition, Solidigm offers a benefits package that includes medical, dental, vision, supplemental life and AD&D insurance; short- and long-term disability; healthcare and dependent care flexible spending accounts, and a company match on eligible 401(k) plan contributions.

Powered by SmartRecruiters - Candidate Privacy Policy