AP/AR Specialist

Job Description:

The Accounts Payable/Accounts Receivable (AP/AR) Specialist at Meade is a key member of the finance team responsible for managing the company's billing, payments, and financial record-keeping.

This role ensures accurate and timely processing of invoices, payment disbursements, and collections. As an AP/AR Specialist, you will work closely with internal departments, clients, and vendors to maintain Meade's financial integrity and support the firm's operational goals.

This position requires extensive experience in financial operations, strong leadership skills, and a proactive approach to process improvement.

Job Duties:

Accounts Payable (AP):

• Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
• Review, code, and process vendor invoices accurately and efficiently.
• Working knowledge of the current budget so actual expenses are coded consistently with the budget.
• Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
• Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
• Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
• Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.

Accounts Receivable (AR):

• Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
• Assist in entering new projects and estimates into accounting system
• Prepare and issue accurate invoices for select clients that are billed hourly.
• Prepare billable travel expense reports.
• Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.

Minimum Qualifications:

• 3-5 years of experience in Accounts Payable and/or Accounts Receivable.
• Bachelor's degree in accounting or related field preferred.
• Experience in QuickBooks, Bill.com, and Emburse (expense reporting management) software preferred.
• Proficient in Microsoft Office, especially Excel.
• Exceptional attention to detail, accuracy, and organizational abilities.
• Excellent written and verbal communication skills with a customer-service mindset.

Compensation & Benefits:

This is an in-office position located in Tempe, AZ. This position may be available to candidates residing in the following states: AL, AZ, AR, FL, GA, IN, MI, MO, NV, OH, OK, SC, TX, UT, VA, WA, WV; however, preference will be given to AZ applicants. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. The pay range for this position will be provided in accordance with applicable state and local laws. Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs.

The estimate pay ranges for this role are as follows:

• Virginia: $56,3000-$69,900
• Washington: $59,100-$73,200

Eligible employees may participate in Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies.