Receptionist

Job Description

• Answer, screen and forward a high volume of calls and maintain a rapid response rate according to agreed standards.
• Take and deliver messages accurately and timeously.
• Order and maintain relevant office supplies for effectiveness of personal duties.
• Establish and maintain effective working relationships with co-workers, supervisors, and the general public.
• Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health and safety procedures.
• Responsible for all Travel Arrangements such as flights, car hire and accommodation, for all John Crane South Africa personnel, in line with authorization procedure.
• Obtain Momentum Medical Aid International Travel documents for all employees’ international travel, where necessary.

• Organizational ability – arranging events, meetings, conferences locally and internationally.
• Attending conferences as an assistant to the GM
• Taking minutes at management and other critical meetings
• Arranging refreshments and lunches for visitors
• Answering calls and liaising with clients competently
• Preliminary drafting of correspondence on behalf of the GM
• Calendar and diary management
• Conducting research
• Preparing presentations
• Coordinate and consolidate weekly/monthly/annual reports
• Managing and reviewing filing and office systems, including SAP control file.
• Typing documents
• Managing ad-hoc projects
• Overtime worksheets consolidate for approval
• Follow through on signatures for Capex.
• Present documents for signature.
• Any other reasonable request from the manager.

Qualifications

• Minimum: Matric certificate
• Minimum of 5 years’ experience at executive management assistant level
• Ideal: Business Administration degree (or studying towards a public relations or business administration degree) is advantageous.
• High level of Computer Literacy
• Expert knowledge of MS Word, Excel and PowerPoint
• Extensive knowledge of travel, meeting and conference arrangements

Additional Information

Why Smiths?

• Be Part of Something Big: As we expand our footprint across APAC and MEA, you’ll play a key role in building the teams that will define our future.
• Growth Opportunities: At Smiths, we believe in your growth as much as our own. You’ll have the chance to shape your career and expand your leadership capabilities in an ever-evolving global landscape.
• Collaborative Culture: Join a diverse, collaborative team where innovation and fresh ideas are encouraged.
• Work-Life Balance: Enjoy flexible working arrangements and a supportive work environment.

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We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)