Team Assistant

A Snapshot

As the Team Assistant, you will report to the Vice President, Capital Partnerships, making your mark in a number of ways:

• You will support the leaders of AirTrunk’s Capital and Strategy divisions during a period of exciting growth in the Asia Pacific region

• You will be instrumental in making sure our senior management’s time is efficiently used to deliver and achieve AirTrunk’s goals.

Your Day to Day

• Provide administrative support to 3 Vice Presidents, including extensive diary management, inbox management, expense management and travel

• May be required to provide administrative support to the wider Capital & Strategy team, such as external meeting arrangements and travel

• May be required to coordinate arrangements and provide support to AirTrunk’s wider Executive Team, Chairman and Board during events and meetings held in Singapore

• Handle a wide range of contacts, both internally and externally

• Supervise and review administrative operating systems and procedures, making recommendations for efficiencies and improvements, where required

• Produce correspondence, presentations and reports, both of a general and confidential nature

• Participate in ad-hoc projects and activities as required by your leaders, and the broader leadership team and organisation.

• Assigned tasks may include supporting in regular data centre tours and operations team as applicable.

• Event Planning - supports relevant business partners across regions with event-related matters which includes: events planning, coordination and implementation during events (physical or virtual)

• Liaise with AirTrunk’s People & Culture and Marketing & Communications teams to support customer and employee events and initiatives

• Communications

• Consistency - Ensure internal and external communication messaging and language is consistent across all platforms. Be the AirTrunk brand champion to the internal business partners.

• Compliance - ensure alignment of internal guidelines and compliance across internal communications, presentations and documents

Requirements

• Prior experience as an EA or Team Assistant, supporting at least 2 senior management level, is critical. Past experience supporting departments or teams is a strong advantage.

• Previous exposure to the data centre industry is a strong plus

• Experience supporting leaders across multiple regions in APAC

• Broad knowledge of administrative processes, with highly developed organisational and administration skills and to be able to forward plan and think strategically

• Strong business sense and excellent communication skills

• Enthusiastic and personable, collaborate closely with different levels of business partners, including senior management.

• Meticulous, with an eye for detail.

• Able to collaborate closely and coordinate effectively with different departments with the company, and with external business partners.

• Ability to work under strict timelines and to work independently.

• Self-starter; fast leaner, results driven and problem-solver.

• Resilient, flexible and agile with strong attention to detail and accuracy in all activities

• Highly developed MS Office Suite skills, including experience in understanding board and executive presentations/reports

• Discretion when handling sensitive and confidential information.