Junior Trust Administrator

The Junior Trust Administrator plays an important supporting role in the delivery of high-quality fiduciary services for high-net-worth and ultra-high-net-worth clients. Working under the guidance of senior trust professionals, this position assists with the day-to-day administration of complex trust relationships, helping to ensure account activity is processed accurately, records and documentation are maintained to the highest standards, and client and beneficiary needs are addressed with discretion, responsiveness, and professionalism. The successful candidate must have a willingness to learn, ask thoughtful questions, and develop technical knowledge in fiduciary administration and private wealth services to continue to develop in this position. The role requires close coordination with trust officers, investment professionals, attorneys, accountants, tax advisors, and operations teams to support the seamless execution of distributions, account maintenance, compliance requirements, and other administrative matters. Success in this position depends on being a self-starter, strong attention to detail, sound judgment, a service-oriented mindset, and a commitment to safeguarding confidential financial and family information while upholding fiduciary standards, internal controls, and regulatory obligations. Preference will be given to candidates located within the Southeastern United States. Travel may be required periodically to support Extraordinary Trust operations, client needs, and future office expansion initiatives.

What you have already achieved: (Requirements)

• Bachelor’s degree in finance, accounting, business, economics, legal studies, or a related field, or equivalent relevant experience.
• 2+ years of experience in trust administration, private wealth management, banking, family office support, estate administration, or a related financial services environment.
• Foundational understanding of fiduciary principles, trust structures, wealth transfer concepts, and financial or legal documentation.
• Exposure to high-net-worth or ultra-high-net-worth client service, trust accounting, estate settlement, family office administration, or fiduciary operations.
• Familiarity with trust accounting or wealth management platforms, document management systems, and secure recordkeeping practices.
• Knowledge of basic tax reporting concepts related to trusts, estates, or fiduciary accounts.
• Exceptional attention to detail in documentation, transaction processing, and recordkeeping.
• Discretion, professionalism, and sound judgment when handling confidential financial and family information.
• Strong client service orientation with the ability to provide responsive, polished support in a relationship-driven environment.
• Ability to coordinate effectively across internal teams and external advisors to support bespoke client solutions.
• Strong organizational and follow-through skills, with the ability to manage multiple deadlines and priorities.
• Demonstrated attention to detail and ability to manage sensitive client information with the highest level of confidentiality and professionalism.
• Strong organizational skills and ability to manage multiple priorities in a service-oriented, deadline-sensitive environment.
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook. A proficiency in PowerPoint or Canva for creation of client presentations and diagrams is preferred.
• Strong written and verbal communication skills, with the ability to interact professionally with affluent clients and their advisors.
• Ability to work independently and remain productive in a remote work environment, supported by a reliable internet connection and a dedicated, professional workspace.

What you are great at: (Responsibilities)

• Assist with the onboarding, maintenance, and closing of trust accounts for high-net-worth and ultra-high-net-worth clients, ensuring documentation is complete and accurately maintained.
• Support the administration of complex fiduciary accounts, including irrevocable and revocable trusts, special purpose trusts, and related private wealth structures, under the supervision of senior team members.
• Prepare and process account activities such as distributions, capital calls, fee payments, cash transfers, and account maintenance requests with a high degree of accuracy and discretion.
• Review trust documents, account instructions, and related materials to help ensure transactions are aligned with fiduciary requirements, client objectives, and internal policies.
• Provide attentive, high-touch support to clients, beneficiaries, family advisors, attorneys, accountants, and internal partners, escalating complex matters as appropriate.
• Coordinate closely with trust officers, investment professionals, tax specialists, legal counsel, and operations teams to support the delivery of integrated fiduciary services.
• Track key deadlines related to discretionary and mandatory distributions, account reviews, notices, tax documentation, and other trust administration requirements.
• Maintain complete, organized, and audit-ready records for client accounts, communications, approvals, and supporting documentation.
• Support compliance, risk-management, and know-your-client documentation processes in accordance with internal standards and regulatory obligations.
• Identify service, documentation, or transaction issues promptly and escalate to senior trust professionals to help protect client interests and fiduciary integrity.

What you’re motivated by:

• Making an impact. Whether it's the residents who call our Thriving Communities home, the investors who trust us to be stewards of their capital, or the sponsors we work with to 10x their business, everything we do is about making an impact.
• Challenges. You see roadblocks as opportunities and are proactive in finding solutions.
• Growth. We’ve been named to the Inc. 5000 as one of the Fastest-Growing Private Companies in America for thirteen consecutive years.

Who We Are

Extraordinary Trust exists to equip and empower families and advisors to transform complex wealth into extraordinary legacies. We provide sophisticated trust and family office services through an advisor-aligned model.

Driven For Greatness: We are driven by the pursuit of knowledge and the paramount importance of a growth mindset, cultivating greatness both personally and professionally.

Living Fully: We prioritize living fully with a dedication to achieving optimal health in all aspects of life: faith, family, friends, freedom, fun , fulfillment, fitness, and finance.

We are intentional with our time, integrating the 8fs of our life to achieve our goals & God’s goals.

Grit: We have the endurance and unshakable commitment necessary to achieve our visionary long-term goals.

Community: We elevate the greater good over individual interests, magnifying our impact and cultivating thriving relationships with investors, sponsors, residents, and our colleagues.

Authenticity: We are true to ourselves and others, steadfast in our beliefs and values. We hold ourselves and others accountable, fostering open dialogue to propel growth.

Prepared to Win: We apply discipline to our thoughts and our actions, which leads us to put forth consistent effort and commitment doing the important proactive work despite the urgent priorities we face each day. We plan to win, and are prepared for volatility and challenges.

Kingdom Impact: We share God's love and transformative power through our labor, serving everyone in God’s likeness. The world will know God more through our work and how we do it.

Twenty-Mile March: We march towards clear, well-defined goals and objectives with unwavering focus, constantly evaluating our performance and course correcting as needed.

Stewardship: We are guided by our commitments to those who trust us with their capital, their communities, and their careers.

Servant Leadership: We lead with high standards & deep devotion. We display as humble confidence as we build deep relationships and trust. We show the way through the forest, empowering growth, accountability, and a founder’s mentality, with team members regularly asking “What else can I do to achieve the desired results?”

Our Culture:

• We work hard, marching towards ambitious goals driven by a purpose that’s bigger than ourselves.
• We are impact-driven, seeking to make a difference not just on the affordable housing crisis but also in the lives of our employees, investors, and partners.
• We are disciplined, following our exclusive Elite Execution System to develop personally and professionally.
• We strive to Live Fully, finding fulfillment in all areas of our lives.

Benefits and Perks:

Unlimited PTO, health/dental/vision/life insurance, 401(k) matching, parental leave, adoption services reimbursement/learning/educational incentives, Volunteer Time Off, well-being programs, company events, self improvement/productivity tools, & the incredible feeling of making a difference.

Equal Opportunity Employer:

DLP is a committed Equal Opportunity Employer. If you are a qualified individual with a disability and require assistance in searching for a position or submitting an application, please contact HR at [email protected]. Offers of employment are conditional upon satisfactory completion of pre-employment background verification (including E-Verify). California applicants can view our California Data Privacy Policy here.