Programme/Project Controller [26113]

Job Description

The post holder will be assigned to the Programme and Project Control Service under the direct responsibility of a Business Control and Administration Manager (BCAM).

Specific responsibility for controlling and reporting all aspects, resolve issues implement corrective actions of a busy Division covering:

• Technology

• Laboratories

• TEC Activities

• Manpower planning

• Travel budget planning.

• To take responsibility on reporting progress and end of year budget landing point predictions on a selected Program at Department Level. Will also contribute to a continuous process improvement, regular interfacing with line management, stake holders, dedicated Service Providers, following up specific actions and performing analysis as detailed in Task 1.

Task 1: Programme/Project Controlling:

Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:

• Assisting in preparing, developing and maintaining programme level plans;
• Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable;
• Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required;
• Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications;
• In the field of resources (i.e. financial and manpower) for programme/project(s);
• Assisting in the preparation of long-term, medium term and in-year resource plans;
• Monitoring and controlling the implementation of the plans in line with resourcetargets, performing forecasting, identifying deviations and related recovery actions, producing related reports;
• Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts;
• Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required;

In the field of procurements and execution of contracts:

• Support to the preparation and follow-up of the Agency’s tender actions;
• Support to the proposal evaluations as expert for the price and schedule verification and analysis;
• Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s);
• Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles;
• Ensuring that above plans are properly inserted in the appropriate management tools;
• Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools;
• Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information;
• Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing;
• Supporting industrial invoicing process and payment verification and control;
• Supporting programme inventory and export control activities, maintain relevant inventory databases;

In the field of programme industrial return:

• Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities;
• Verification of coherence with ESA corporate Industrial Return data;
• Maintenance of list of specific compensation or improvement measures and follow-up the implementation;
• Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures;
• Support to programme/project level risk management;
• Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers when relevant;
• Operation of the associated management information tools and system databases;
• Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents;
• Support the execution of the directorate’s Risk Management process;

Qualifications

• Masters in Project Management or similar;
• 4 years experience in Project Controling or similar;
• Quick learner, diligent and accurate;
• Able to work autonomously and with initiative whilst remaining a team player Service orientated;
• Familiarity with SAP Proficiency in MS Excel a ‘must’;
• Knowledge of contract procurement process Knowledge of project control methods and calculating Milestone Payment Plans
• Knowledge of preparing Power BI reports would be beneficial;
• Good command of English – written and oral + another European language;

Additional Information

This job is located in Noordwijk, the Netherlands.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) by clicking on the button “Apply for this job” quoting job NL-HP-26113.

An exciting and dynamic international working environment awaits you!

As an Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles. 

Last apply date: 13/07/2026!