Office Manager

Company & Culture

EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform offers seamless access to diverse financial instruments— including stocks, ETFs, bonds, futures, and options— all within a single, multi-currency account.

We cultivate a culture that transcends the ordinary, where rapid responses to market dynamics and proactive problem-solving are the norm. At EXANTE, the potential to make a meaningful impact is ever-present. Our team members continuously pursue personal and professional growth, empowered to spearhead change across people, processes, and products. True innovation stems from an insatiable desire for improvement, and everyone at EXANTE is committed to fostering this spirit and propelling the company into the future.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset—our people. Join us in shaping the future of finance.

About the Role

We’re on the hunt for a highly organized and quick-thinking Office Manager to join our team in Cyprus.

If you’re the type who thrives under pressure, keeps calm while juggling ten things at once, and doesn’t shy away from a bit of chaos, this could be for you. This role will ensure a smooth execution of day-to-day operational activities and support in administrative, analytical tasks and project implementation.

Reporting Line: Office Management Team Lead

Worksite: Office based

Location: Limassol, Cyprus

Responsibilities

• Office Management: Be the manager of the office and keep it running like clockwork, from laptops and desks to coffee and internet.
• Vendor Relations: Manage relevant office vendor relationships.
• Problem Solving: Handle whatever unexpected problems land on your desk and solve them before they become bigger.
• Events: Organization of staff parties and family days for the whole team.
• Finance & Maintenance: Handling budgeting and accounting, and handling maintenance and repair projects.
• Logistics: Manage and assist with coordination of cross-continent shipments and orders of some staff and marketing merch.
• Leadership Support: Support the leadership team directly, anticipating needs and staying one step ahead.
• Atmosphere: Make the office a place where people can focus, even when the pace is intense.
• Project Work: Support the Office Admin team on company-wide projects.
• Front of House: Serve as the first point of contact for visitors in our Poland office and manage incoming mail.
• Corporate Apartments: Full maintenance, cleaning arrangements, and reservation management for corporate apartments used by visiting colleagues.

Qualifications

• Experience: Junior level, previous experience with clients will be considered as an advantage
• Skills: Strong organizational and time-management skills.
• Technical: Experience in Google Workspace ecosystem (Docs, Sheets, Slides, Forms, and Drive management)- will be considered as an advantage
• Language: Excellent written and verbal communication skills in English language; additional languages will be considered as an advantage
• Core Competencies: Ability to multitask, prioritize, think strategically and work independently is essential.
• Detail-Oriented: Strong problem-solving skills and attention to detail.

• Competitive salary that reflects your experience and the value you bring.
• Flexibility that fits your life — work from home, from our office, or a mix of both. You decide what works best.
• Flexible benefits package — choose the options that suit your life, not a one-size-fits-all bundle.
• A genuinely good place to work — an informal, collaborative culture where ideas are heard and bureaucracy stays out of your way.
• Continuous learning — ongoing training, education programs, and the support to deepen your expertise in a fast-moving industry.
• Connection beyond your desk — events that bring our teams together to network and celebrate.
• Global exposure — work side by side with talented colleagues from all over the world, across a business serving clients in 100+ countries.