Contract Administrator

Our client is seeking a Contract Administrator to support the Transmission Program Management team in executing multiple high voltage transmission projects.

The Contract Administrator is responsible for creating and assisting with managing legal contracts, including assuring that all parties to the contract fulfill their obligations. This would be in support of a team of Project Managers as they deliver projects from inception through to close out.

The Contract Administrator duties include:

• Ensuring alignment with the Contract Execution and Spending Authority Policy (CESAP) and all applicable trade agreements for contract execution and purchase order and noncompetitive procurement singing authority;
• Development of contracts or master service agreements from standard form contracts to fit project needs, dependent on goods or services required;
• Engagement with vendors, consultants or contractors for quotes, estimate or proposals;
• Support in negotiation of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required;
• Ensure communication of changes to contracts to all key stakeholders;
• Facilitates contract life cycle management from planning to execution, performance and feedback;
• Working with procurement lead, project manager and project engineer to setup and issue Purchase Orders;
• Creating purchase requisitions and overseeing the approval process and timelines;
• Interface with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, tends, and change orders;
• Report contract(s) performance on a regular basis; and
• Receiving goods in Oracle.

Requirements

• Well-organized, fast learner and able to be flexible in delivery method as conditions warrant;
• Knowledge of transmission and distribution asset construction means and methods;
• Strong safety focus and the ability to lead by example to set the tone and direction for health and safety focus on projects;
• Strong interpersonal and organizational skills;
• Excellent communication skills, both verbal and written;
• Strong analytical and problem solving skills;
• Strong customer service focus;
• Demonstrated initiative, creativity and integrity;
• Excellent computer skills including Word, Excel, Outlook and PowerPoint;
• Demonstrated ability to multi-task, prioritize and problem solve;
• Good judgment and reasoning skills; and
• Ability to work with limited direction and to function as a key team member.