Recruiting Operations Specialist

Recruiting Operations Specialist

About Schumacher 

Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care and an attention for detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally.

Our competitive advantage in the industry is people. We believe that our employees are our most valuable asset. F. Schumacher & Co. is deeply anchored in our company core values, which are as follows:

• Preserve The Entrepreneurial Spirit

• Take Ownership & Accountability

• Be Solutions-Oriented

• Demonstrate Courage

• Practice Adaptability

• Embrace Collaboration

We empower our employees to live these values daily because we understand how it will positively impact the customer journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role is part of Schumacher North America, which is the largest division of the company.

About The Role

We are seeking a detail-oriented and systems-minded Recruiting Operations Specialist to join our Talent Acquisition team. This role is the operational backbone of the recruiting function – owning the buildout and ongoing optimization of our ATS, supporting active recruiting and strategic projects prioritized with the team (focus varies – e.g., employer branding, candidate experience). The ideal candidate brings deep hands-on experience configuring talent acquisition systems, a process-design mindset, and the ability to translate recruiter pain points into clean, functional solutions. This is a hybrid position requiring 3 days in office at our HQ in Soho, NYC.

Responsibilities

HRIS & ATS System Buildout

• Lead the end-to-end configuration and buildout of the HRIS and ATS platforms to support the full talent acquisition lifecycle.

• Design, document, and implement standardized recruiting workflows within the system, including job requisition approval, candidate stages, offer management, and new hire handoff to onboarding.

• Build and maintain system integrations between the ATS, HRIS, and adjacent tools (e.g., LinkedIn, background check providers, HRIS modules).

• Partner with HR, Finance, and IT stakeholders to ensure data flows, permissions, and system architecture align with business requirements.

• Serve as the primary system administrator for recruiting platforms—managing user access, configuration updates, and troubleshooting.

Process Design & Optimization

• Map current-state recruiting processes and identify gaps, redundancies, and automation opportunities.

• Build and maintain a library of standardized recruiting templates, scorecards, and workflow documentation.

• Develop and enforce data hygiene standards and ensure consistent use of the ATS across the recruiting team.

• Create and maintain SOPs for all key recruiting operations processes.

Reporting & Analytics

• Build and maintain recruiting team reporting covering pipeline health, source effectiveness, offer acceptance rates, and recruiter capacity.

• Translate data into actionable insights for the TA leadership team and business partners.

• Ensure data integrity across all reporting by establishing consistent data entry standards.

Talent Acquisition Team Activities

• Contribute to top priority strategic projects, driven and evolved by recruiting team members (e.g., employer branding, enhanced candidate experience, process improvement).

• Execute moderate talent acquisition workload (~5-7 open roles) by partner with hiring managers to understand team needs, execute targeted sourcing, conduct candidate screens, and shortlist highly qualified candidates.

• Facilitate candidate assessments, translate hiring team feedback into actionable insights, and coordinate interview schedules between candidates and hiring managers.

• Build and maintain a pipeline of potential candidates for current and future job openings.

• Establish a positive candidate experience by providing timely updates, constructive feedback, and prompt responses to inquiries.

Requirements

• 3 - 5+ years of experience as a talent acquisition associate, talent acquisition coordinator or related role.

• Hands-on ATS build-out experience required – candidates must have configured or maintained an enterprise ATS (Workday, Greenhouse, Rippling, or Lever strongly preferred).

• Experience designing recruiting workflows, approval chains, stage configurations, and automation within an ATS environment.

• Demonstrated ability to build recruiting reports; comfort with ATS/HRIS reporting modules and Excel.

• Interest and excitement to drive strategic projects forward – e.g., employer branding initiatives, candidate experience redesigns, or structured interviewing programs.

• Strong process and systems thinking; able to translate ambiguous problems into structured, scalable solutions.

• Excellent written and verbal communication skills; able to train and influence non-technical stakeholders including hiring managers and senior leadership.

• Ability to manage multiple concurrent projects with minimal direction.

• A self-starter mindset with a bias toward action, documentation, and continuous improvement.

Benefits Package

Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family.

Wealth Benefits:

• Competitive Salary

• Corporate Annual Profit Sharing

• 401K Plan

Health Benefits:

• Dental Coverage

• Medical Coverage

• Prescription Drug Plan

• Vision Coverage

• Health Savings Account (HSA)

• TELADOC

Other Benefits:

• 20 Days Paid Time Off (PTO)

• Company Holidays

• Bereavement Leave

• Life Insurance

• Flexible Spending Accounts (FSA)

• AFLAC Plans (Accident and Critical Illness Plans)

• Pet Insurance

• Short-Term Disability (STD)

• Long Term Disability (LTD)

• Parental Medical Leave

• Child Bonding Leave

• Employee Discount

We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.