Procurement Coordinator (Remote)

Job Description

Business Unit Mission:

The Procurement Coordinator is responsible for securing external fieldwork partners for quantitative and qualitative projects, for HCP and Patient projects. They will assist the Project Assistants/Coordinators, Fieldwork Team and Project Managers in ensuring the projects are delivered in accordance with the specifications, budget, and timelines given by our clients.

This position is ideal for a candidate who is a strong multi-tasker, enjoys building partnerships with vendors, is budget conscious, and enjoys a fast-paced environment.

Essential Duties and Responsibilities:
Including, but not limited to the following:

• Candidate will work closely with Project Management, Fieldwork, and Custom Recruitment teams to meet project needs for various methodologies and markets.
• Gather feedback, costs, and feasibility from external fieldwork partners
• Negotiation of partner costs in line with project budgets
• Responsible for reviewing projects before setting up external fieldwork partners, to ensure that all internal fieldwork strategies have been explored, and budget permits additional project costs.
• Candidate is responsible for recording the partners’ costs at commissioning in M3 cost tracking system.
• Prepare external fieldwork partners costs in a timely manner to ensure that the projects are completed within timelines stipulated by the client and introduce them to the Fieldwork Coordinator or Project Manager.
• Work with the internal teams on backup plans when external partners are not able to reach their target for a project.
• Communicate effectively with external partners and internal teams, including and feedback.
• Negotiate cost adjustments as needed based on performance or changes in field.
• Monitor costs and performance of external partners over time to develop priority based on cost efficiency and feasibility.
• Monitor and adhere to ISO requirements for partner compliance. Assist with compliance documentation and audits as needed
• When required, attend internal kick off calls to align partner expectations

Qualifications

Education and Training Required:

• Bachelor’s degree or equivalent preferred

Minimum Experience: 

• 1-2 year of market research experience or procurement

Knowledge, Skill, Ability:

• Exceptional written and verbal communication skills, with demonstrated knowledge of English grammar rules
• Strong Microsoft Office skills (Excel) and quick learner of new technologies/software
• Must have basic math skills, with the ability to calculate incidence rate, response rates profit, etc
• Interest / natural curiosity or previous experience /exposure within the healthcare space
• Exhibit strong critical thinking skills and take initiative to improve skills and troubleshoot proactively with PM using all available resources to support project success
• Ability to work autonomously and in a team environment to successfully meet study specific and departmental objectives.
• Self-motivated and able to (re)prioritize tasks throughout the workday
• Exceptional time management, organizational skills, attention to detail and ability to multitask

Additional Information

We are targeting candidates from the Philippines who are willing to support US EST hours

*M3 reserves the right to change this job description to meet the business needs of the organization

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