Accounts Payable Administrative Officer

Job Description

• Manage AP Overheads and COD inboxes, ensuring invoices are correctly coded, approved, and ready for processing in line with Rexel’s Delegation of Authority.
• Prepare and maintain AP folders including capex, property, rebates, and rejected invoices.
• Verify supplier bank details through EFTSURE and support the resolution of EFTSURE rejections.
• Assist with supplier setup and changes, including ABN/GST checks and maintaining accurate Oracle records.
• Support the end‑to‑end COD process and coordinate urgent payment priorities with the data entry team.
• Raise journals and vouchers for adjustments, corrections, and COD transactions.
• Follow up outstanding approvals and resolve rejected invoices from B2BE and data entry.
• Respond to stakeholder queries, including supplier reconciliations, to ensure smooth AP operations.
• Contribute to daily and month‑end AP deadlines to maintain Rexel’s high standards of accuracy and service.

Qualifications

• Previous experience in office administration or accounts payable is preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and adapt to changing workloads.
• Confident communicator with the ability to engage internal and external stakeholders.
• Initiative to work independently while following established procedures.
• Strong team orientation and willingness to support the AP Supervisor and broader AP team.
• Solid reconciliation skills.
• Proficiency in Excel and Adobe applications.

Additional Information

We promise to provide a fun and safe environment to develop your career; help make a difference through charities we support and sustainability initiatives; and offer bonuses and rewards based on great performance.

• Genuine career opportunities 
• Committed to a making a sustainable future possible
• We are passionate about being a genuinely diverse and inclusive business.
• We have a ‘top of the range’ rewards and discounts platform called KUDO$ 
• Wellbeing support program and birthday leave!

#feeltheenergy and find out more at rexel.com/careers

Join us in leading the charge towards a brighter, more sustainable future for everyone! 

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from all backgrounds to apply.

A pre-employment medical, drug test as well as a national criminal record check may be required as part of our recruitment process.