Executive Administrative Assistant - 2WP-NA

Job Description

The Executive Administrative Assistant will provide comprehensive, high-level administrative support to our leadership team within the Two-Wheeler & Powersports NA business unit. Operating in a highly dynamic, global environment, this role requires exceptional organizational skills, absolute discretion, and the ability to manage cross-divisional and international priorities seamlessly. You will serve as a central point of contact, facilitating smooth operations and efficient communications across the business.

KEY RESPONSIBILITIES:

• Calendar & Meeting Management: Expertly coordinate complex executive calendars, schedule global appointments, and organize key sessions including bi-monthly sales meetings, all-associate gatherings, and management sessions.
• Travel & Visa Coordination: Arrange all aspects of domestic and international travel, including flights, lodging, and ground transportation, while managing vital travel documentation such as business visas and passports.
• Financial & Procurement Support: Prepare and submit executive expense reports, serve as the primary contact for travel and expense queries, manage Purchase Orders (POs), and oversee P-Card ownership and reconciliation.
• Event & Workshop Planning: Plan, coordinate, and execute team-building events, global onsite workshops, and key customer meetings, managing all related room bookings, logistics, and catering arrangements.
• Office & Facilities Coordination: Serve as the floor seating coordinator, manage office moves, maintain updated seating charts, order office supplies, and act as the main point of contact for facilities-related matters.
• Onboarding & Team Administration: Support onboarding activities for new hires and exit processes for departing associates, while maintaining updated organizational charts, email distribution lists, and central team documentation.
• IT & Compliance Support: Provide basic IT and Identity Management (IdM) support for the local team, and ensure strict alignment with compliance policies regarding gratuities, data security, and authorized signatures.

Qualifications

• Experience: 3-5 years of proven experience as an Executive Assistant or in a similar high-level administrative support, preferably within a multinational corporate environment.
• Education: High school diploma or equivalent is required. An Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Organizational Excellence: Exceptional time-management skills with a demonstrated ability to prioritize competing tasks effectively in a fast-paced environment.
• International Coordination: Strong proficiency in handling complex calendar management, global meeting logistics across time zones, and international travel requirements.
• Communication Skills: Outstanding verbal and written communication skills, with a high degree of professionalism, diplomatic tact, and absolute discretion.
• Technical Proficiency: High level of comfort with modern office software (e.g., Microsoft Office Suite), expense management platforms, and corporate procurement tools.
• Work Ethic & Mindset: Proactive problem-solving attitude, strong personal initiative, and the ability to work independently with minimal guidance.

Additional Information

Indefinite U.S. work authorized individuals only.  Future sponsorship for work authorization unavailable. Equal Opportunity Employer, including disability / veterans 

*Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date. 

Your well-being matters at Bosch! We offer a competitive compensation and a benefits package designed to empower you in every area of your life. This includes premium health coverage, a 401(k) with generous matching, resources for financial planning and goal setting, ample paid time off, parental leave, and comprehensive life and disability protection. We're investing in your success!