Facilities Coordinator

Full-time | Hybrid | Facilities Coordinator

About R/GA

R/GA is a global creative innovation company that designs more valuable experiences for people and brands.

At R/GA, change is a feature, not a bug. This mindset has allowed us to continuously reinvent ourselves—from a pioneering film title studio to a cutting-edge digital marketing company. What sets us apart is our commitment to technology innovation—revolutionizing not just the work we do, but how we do it. We are embarking on yet another transformation as we define the new model of what a creative innovation company can be in the AI era.

One thing that never changes is our commitment to solving our clients’ most complex challenges. We are skilled at building brands across channels and platforms at scale. We craft experiences that build meaningful relationships and drive sustainable growth. You’ll be part of an intersectional team that embraces collaboration, values curiosity, and challenges convention. Join us in shaping the future.

About the Role

We are looking for an organized, proactive professional with a strong operational profile to join us as a Facilities Analyst, ensuring the smooth operation of the office while supporting the company's administrative and operational routines.

This position will be primarily responsible for managing office operations, payment control, vendor relationships, internal event organization, executive leadership support, and ensuring the efficient operation of the corporate environment.

Key Responsibilities

• Ensure the smooth day-to-day operation of the office;

• Coordinate building maintenance, cleaning, security, office supplies, and other workplace-related services;

• Manage vendors, contracts, purchasing processes, and the entire office supply chain;

• Control payments, purchase order (PO) creation, invoices, reimbursements, and budget tracking related to the area;

• Organize internal events, meetings, celebrations, and employee engagement initiatives;

• Act as the main point of contact for office operational and administrative requests;

• Support executive leadership with administrative and operational demands;

• Monitor inventory levels and coordinate office supply purchases;

• Ensure compliance with internal policies, processes, and operational standards;

• Identify opportunities to improve processes and enhance the employee workplace experience.

Requirements

• Minimum of 3 years of experience in Facilities, Office Management, Administration, or related areas;

• Intermediate to advanced English proficiency;

• Schedule flexibility;

• Strong organizational skills and ability to manage multiple priorities simultaneously;

• Experience with payment control, vendor management, and administrative routines;

• Hands-on, proactive profile with strong problem-solving skills;

• Excellent communication and interpersonal relationship skills;

• Knowledge of Google Workspace and/or Microsoft Office;

• Ability to work collaboratively in dynamic environments.

Preferred Qualifications

• Experience supporting executive leadership;

• Previous experience in agencies, technology companies, or fast-paced corporate environments;

• Intermediate Spanish proficiency.

Valued Competencies

• Organization and attention to detail;

• Ownership mindset;

• Proactivity;

• Ability to prioritize effectively;

• Flexibility and adaptability;

• Strong communication skills and collaborative attitude;

• Ability to work effectively with teams and stakeholders from different countries.