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Office Manager / Administrative Assistant

T5 Data Centers

Posted about 4 hours ago

Forever On! From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unmatched level of quality that extends across the lifecycle of the core data center—from customized turnkey development, facilities management, and data center operations to specialized construction solutions worldwide.

The world’s largest companies trust T5 with their data center operations.

At T5, our success is driven by our people. With hundreds of engineers, technicians, and professional staff, we foster a culture of excellence, ownership, and continuous improvement.

  • Commitment to Diversity & Military Veterans
  • Battle-Tested Leadership Experience
  • 100% Data Center Focused
  • Owner-Operator Mindset

This role is ideal for someone who enjoys being at the center of the action, takes ownership of their work, and thrives in a fast-paced environment. You will serve as the face of our Atlanta office, ensuring day-to-day operations run smoothly while supporting two Executive Vice Presidents with administrative and organizational needs. Rather than waiting to be asked, they anticipate needs, identify opportunities to improve processes, and consistently deliver a high level of service to employees, visitors, and leadership.

The Office Manager & Administrative Assistant will report to the Executive Assistant and is responsible for managing the front office experience, coordinating office operations, supporting employees and visitors, and providing administrative support to two Executive Vice Presidents. This role requires exceptional organization, professionalism, attention to detail, and the ability to manage multiple priorities simultaneously.

Approximately 60% of the role is focused on office management and workplace coordination, with 40% dedicated to executive administrative support.

### Summary

Office Management

  • Serve as the primary point of contact for employees, guests, vendors, and visitors.
  • Greet and assist visitors, ensuring a professional and welcoming office environment.
  • Manage front desk responsibilities, including answering phones and directing inquiries.
  • Coordinate vendor visits and service providers, including building management, maintenance, cleaning services, and office suppliers.
  • Coordinate conference room scheduling and meeting logistics as needed.
  • Maintain office common areas, including conference rooms, reception areas, and breakrooms.
  • Manage office supplies and inventory, ensuring the office remains fully stocked and organized.
  • Coordinate mail, shipping, package deliveries, and office communications.
  • Maintain office seating chart
  • Work with HR to coordinate workplace logistics for new hires, including workspace assignments, office access, parking, and badge administration.
  • Assist with employee events, team lunches, and company gatherings.
  • Help create a positive and professional workplace experience for employees and guests.

    • Administrative Support

  • Provide administrative support to two Executive Vice Presidents.
  • Manage calendars, scheduling, and meeting coordination.
  • Arrange travel, transportation, and accommodations as needed.
  • Prepare and submit expense reports.
  • Coordinate meeting materials, presentations, and supporting documentation.
  • Take meeting notes and track action items when required.
  • Assist in preparing executive presentations, reports, and board-related materials.
  • Handle confidential information with professionalism and discretion.
  • Anticipate administrative needs and proactively support leadership priorities.
    • ### Qualifications

    Preferred:

  • 2–5 years of experience in an administrative, office management, receptionist, or related role.
  • Prior experience supporting senior executives and/or prior office management or workplace coordination experience.
  • Experience coordinating meetings, events, and vendor relationships

    Required:

  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Professional, welcoming, and customer-service-oriented demeanor.
  • Ability to prioritize competing demands in a fast-paced environment.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

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    Job details

    Workplace

    Office

    Location

    Atlanta, GA

    Experience

    SE

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    T5 Data Centers

    About

    T5 Data Centers supports companies that are changing the world through AI and technology innovation with our development, construction, and data center operation services. T5 develops build-to-suit data center solutions across our campuses and uniquely delivers construction and facility management as services within our customer’s own data centers. Our flexibility supports customers' design, capex, and fit-out preferences while offering various operations models to fit their requirements. T5’s unique ownership mindset ensures transparent communication, lifecycle integration, and high standards of quality, speed, and budget. Our “T5 Culture of Excellence” attracts exceptional talent and fosters a culture of growth. With nearly two decades of experience successfully managing execution and operations risks, our customers can be confident that T5 will safely deliver on our commitment to Forever On performance. Learn more about T5 online at t5datacenters.com or by email at [email protected].

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