Office Manager

Job Description

Duties and Responsibilities:

• Manage Smiths Detection office correspondence, emails, and visitor enquiries, responding independently and redirecting as necessary
• Coordinate visitor arrangements including accommodation, ground transportation, and security clearance processes
• Administer room bookings, meeting room functionality, and report technical faults to IT
• Process catering requests, courier services, and stationery orders with appropriate approvals and budget tracking
• Maintain office condition and facilities, including health and safety checks, notice boards, tea point areas, and cleanliness standards; liaise with site management on office space and health and safety matters
• Manage facilities requests and vendor relationships, processing invoices, raising purchase orders, and resolving issues in a timely manner
• Ensure office compliance with legislation including health and safety management, licence renewals, risk assessments, hygiene testing, emergency lighting tests, and first aider/fire warden coordination
• Manage office contracts including renewal, termination, supplier sourcing, and budget oversight
• Record and process expense claims and VAT returns, questioning items exceeding policy
• Manage management diaries across time zones, scheduling appointments and coordinating required spaces and equipment
• Plan and coordinate business travel and accommodation nationally and internationally, obtaining necessary documentation and visas whilst adhering to expenses policy
• Coordinate environmental impact and waste management initiatives
• Undertake additional duties as required for the role

Qualifications

Knowledge and Skills:

• Fluent in spoken and written English
• Proven office management and administrative experience
• Knowledge of office management systems, procedures, and best practices
• Excellent time management skills with ability to multi-task and prioritise work
• Strong attention to detail and problem-solving abilities
• Proficient in MS Office and office software packages
• Understanding of accounting, administrative, and clerical practices
• Understanding of human resources and business management principles

Competencies and Abilities:

• Ability to pursue and achieve effective results that drive business objectives
• Strong decision-making skills using available information
• Ability to work effectively with internal and external stakeholders
• Willingness to support change and continuous improvement initiatives
• Demonstrated technical knowledge and skills relevant to the role

Additional Information

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)