Recruitment Coordinator - Barcelona - salary up to 30K

Hey you!
Yes - you! The hyper-organised people person who thrives on keeping everything running smoothly behind the scenes.
If you love being the glue that holds the hiring process together and LOVE creating stellar candidate experiences, you are in the right place ... so ... let's talk! hehe

WHO WE ARE

We are Adaptive, a fast-growing financial technology consulting firm that helps businesses in capital, commodity, and digital markets stay ahead of the game. We specialize in building cutting-edge trading solutions that give our clients a competitive edge.

Our clients? Some of the world’s leading investment banks, asset managers, fintech companies, and capital market service providers. With offices in London, New York, Barcelona, Manila, and Montreal, we’re making waves globally.

And here’s the exciting part- we’re growing! To support our company's growth, we are now looking to grow our recruitment team and hire a new team member!

THE ROLE

We’re looking for a Recruitment Coordinator who can take our hiring operations to the next level. You’ll be the logistical ninja who ensures every interview is scheduled on time, every candidate is in the loop. If “getting things done” is your love language, you’ll feel right at home here.

You’ll work closely with the Recruitment Team and Hiring Managers across multiple regions to deliver a smooth, respectful, and human hiring journey for every single candidate. Think of yourself as the talent team’s secret weapon.

YOU ARE:

• A great communicator
• Exceptionally organised: you live for checklists, calendars, and inbox zero.
• Tech-savvy and curious: comfortable using ATS systems or eager to learn fast.
• Detail-obsessed: You notice things others miss.
• Proactive and assertive: you’ll find answers and move things forward with confidence.
• Friendly, driven, and team-first- we’re all about collaboration here.

YOU WILL:

• Coordinate interviews across multiple time zones
• Partner with the recruitment team and hiring managers to launch new roles.
• Attend or help organise career fairs and recruitment events.
• Track candidate feedback and ensure scorecards are submitted on time.
• Always keep the candidate experience top of mind.
• Keep the hiring train moving- check scorecard and move top talent forward, and stay one step ahead with smooth, speedy scheduling.
• Be the go-to guide for candidates. Ready to help with any questions, calm nerves, and keep the vibes high throughout the process.
  
  

YOU HAVE:

• Fluency in English (written and spoken).
• Confidence navigating tech platforms, bonus points for ATS experience.
• Previous experience in an administrative, recruitment, or coordination-focused role.
• Serious time management skills.
• A growth mindset and positive attitude. 🙌
  
  

🚀 Why Join Us? Because We’re More Than Just a Workplace! 🚀

• Surround yourself with brilliance: Our team isn’t just highly skilled; they’re passionate about crafting complex technical solutions and eager to share their knowledge. Learning here isn’t just encouraged- it’s inevitable.
• Be part of something big: Help shape the growth and evolution of a company that values innovation, collaboration, and bold ideas. Your voice matters, and we actually listen.
• Collaboration is in our DNA: No egos, no silos- just a team that respects, supports, and challenges each other to do their best work.
• Work-life balance? We mean it. Flexible schedules, hybrid working, and well-being benefits, because we know life doesn’t start and stop at the office door.
• Make an impact beyond your role: From diversity and inclusion programs to community initiatives, we believe in using our platform to drive positive change.

If you’re looking for a place where you can grow, innovate, and truly enjoy the work you do, we think you’ll love it here.

WHAT DO PEOPLE THINK OF US 🗣
You can check our Glassdoor page 🎉

BENEFITS (What we offer in return // what you’ll get )

We create benefits with YOU in mind.💜

• 25 days vacation + 2 additional days off for volunteering activities
• Pension plan
• Private Health Insurance
• Ticket restaurant
• Childcare/Commuting benefits
• Wellbeing allowance
• Language classes (English and Spanish)

THE PROCESS:

Long interview processes are stressful and boring, and that is not us 😉

We want to make sure that everything runs smoothly.

So here you will have three-stage interviews:

1- A video Zoom interview with Sophia, our Lead Recruitment Business Partner.
2- A Zoom video chat with Colm, our awesome Recruitment Coordinator and Recruitment Marketing Specialist and one other lovely recruiter from our team!
3- A Zoom video chat with Marie, our Chief Talent Officer, and Pierre, our Barcelona Local Director.

But don’t worry; everything will be explained to you step by step by your recruiter.

Here is a little tip for you during those stages:

Collaboration is massively important to us, so don't hesitate to share your thoughts, ask questions, ask for help if needed, etc 😊

DIVERSITY AND INCLUSION: 💜

Diversity and inclusion are key to a great workplace, and Adaptive is better when it’s more representative of the world around us. We want everyone to feel comfortable bringing their whole selves to work without any fear of judgment or negativity. All we ask is that our colleagues are respectful, collaborative, passionate about what they do, and have the skills needed to be successful in their roles

Background check: the employment/engagement is subject to an acceptable background check that will be run by Adaptive