Promotions Administrative Support

PharmaChoice Canada is a leading independent pharmacy network dedicated to empowering member pharmacies with operational support, strategic guidance, and innovative solutions that enhance patient care and business success. As one of the fastest-growing pharmacy networks in Canada, PharmaChoice Canada is committed to fostering innovation, ensuring the sustainability of independent pharmacies, and delivering high-quality patient care. With a commitment to excellence, PharmaChoice Canada continues to expand its footprint and strengthen partnerships across Canada.

We are seeking a detail-oriented Promotions Administrative Support to support merchandising and promotional execution within our centralized ordering platform. This role is responsible for ensuring accuracy and consistency across product data, promotional workflows, and seasonal campaigns. It supports cross-functional coordination within the merchandising and marketing teams, and external vendors to ensure timely and accurate delivery of promotional member-facing materials.

The Promotions Administrative Support operates with a dual reporting structure reporting to the Promotions Lead for day-to-day activities and to the Director of Merchandising for strategic direction.

### Core Responsibilities

1. Promo IQ Execution & File Maintenance

Maintain accurate item master data, including new item setup and item discontinuation

Link items to correct promotional programs

Update and maintain product attributes including descriptions, pack sizes, pricing, vendors and marketing definitions

Document and report system issues

Promotional weekly deadlines

2. Flyer & Vendor Submission Support

Organize and validate vendor submissions

Prepare promotional submission files

Support EDI file preparation

Update flyer content lists and descriptions

Prepare flyer highlights sheets and order forms

Post promotional updates and order forms to members

Compile follow-up reports

3. Seasonal & Prebook Support

Prepare, generate and maintain seasonal promotional files

Assist with promotional calendar updates

4. Private Label Administrative Support

Maintain item files and updates

Prepare various item reports

Post updates in internal portal

Support Private Label category manager

### Qualifications

Education:
Post-secondary diploma or certificate in Business Administration, Marketing, or related field preferred

Experience:

1–3 years in administrative, merchandising, retail support, or data-entry roles

Experience working with spreadsheets and databases

Experience supporting promotional or retail workflows considered an asset

Skills & Competencies:

Intermediate Excel proficiency

Strong organizational and time management skills

High attention to detail

Ability to follow structured workflows

Clear verbal and written communication skills

Ability to identify and flag discrepancies

Critical thinking

Comfortable working across multiple systems and cross-functional teams