Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexible for deadlines)

About the Role

We’re hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects.

This is not a passive admin role — you will act as the execution backbone of the team, ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned.

If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you.

What You’ll Own

Project Planning & Timeline Management

Maintain and update project plans using:

Asana
Trello
Monday.com
MS Project / Smartsheet

Track:

Timelines
Milestones
Dependencies

Keep all schedules accurate and up to date

Documentation & Reporting

Prepare:

Meeting agendas
Meeting notes
Action items

Maintain documentation in:

SharePoint
Google Drive
Confluence

Create weekly reports:

Progress updates
Risks
Blockers
Key metrics

Communication & Coordination (Core Responsibility)

Act as the central liaison between:

Project managers
Team members
Stakeholders

Ensure:

Clear communication
Alignment on priorities
Documentation of decisions

Follow up on tasks and escalate delays when needed

Task & Resource Tracking

Monitor task completion and dependencies
Track workload and resource availability
Ensure no task is missed or delayed

Risk & Quality Management

Identify:

Delays
Bottlenecks
Risks

Maintain risk registers and escalate early
Ensure deliverables meet quality standards before submission

Vendor & External Coordination

Communicate with vendors and partners
Track deliverables against agreements
Escalate issues when timelines or expectations are not met

What Makes You a Strong Fit

You are extremely organized and detail-oriented
You proactively follow up (nothing slips through the cracks)
You communicate clearly and confidently
You can manage multiple projects at once
You identify risks early instead of reacting late

Required Experience & Skills

2+ years experience in:

Project coordination
Operations
Administrative/project support

Hands-on experience with:

Asana / Trello / Monday.com

Strong Excel / Google Sheets skills:

Trackers
Pivot tables
Conditional formatting

Strong documentation and communication skills

Nice to Have

Certifications:

PMP
CAPM
Agile (or in progress)

Familiarity with:

Agile / Scrum workflows
Sprint planning

Experience in:

SaaS
Marketing
Professional services
Construction

What a Typical Day Looks Like

Update project timelines and trackers
Follow up with team members on deliverables
Run or support meetings (notes + action items)
Prepare weekly status reports
Communicate updates across stakeholders
Identify and escalate risks early
Maintain clean, organized documentation

In short:
You ensure projects stay on track, visible, and under control.

Key Metrics (KPIs)

On-time delivery of tasks and milestones
Consistent, high-quality status reporting
Zero missed deadlines due to coordination gaps
Clean, up-to-date documentation
Positive stakeholder feedback on communication and clarity

Why This Role Stands Out

High ownership across multiple projects
Direct exposure to leadership and decision-making
Clear impact on execution and delivery
Structured workflows with measurable KPIs
Growth path into Project Manager / Operations roles

Interview Process

Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (project tracker + status report)
Client Interview
Offer & Background Verification

Apply Now

If you:

Love keeping things organized and on track
Are proactive and detail-driven
Thrive in fast-paced environments

This role is a strong fit.

Project Coordinator