A highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2–3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies.

The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities.

Responsibilities

File and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedings
Proofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authorities
Assist in the preparation of pleadings, motions, discovery, and other litigation-related documents using established forms and precedent
Serve discovery requests, discovery responses, deposition notices, objections, and document productions
Process and circulate documents received from courts, clients, opposing counsel, and other parties
Coordinate calendaring requests with docketing personnel
Reserve hearing dates and schedule court reporters when needed
Enter and revise attorney time entries in accordance with firm guidelines
Schedule depositions with court reporters and videographers and process transcripts upon receipt
Download, organize, and save incoming case documents
Prepare check requests, vouchers, invoices, and reimbursement requests
Open and close matters in accordance with firm procedures
Assist with client billing and facilitate client payments
Coordinate client meetings, business development meetings, and MCLE programs

Requirements

Qualifications

Minimum of 7 years of Legal Secretary or Legal Assistant experience
Significant experience supporting attorneys in a heavy litigation environment
Strong knowledge of California civil litigation procedures, court rules, and filing requirements
Ability to exercise sound judgment and work independently
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment

Technical Skills

Advanced proficiency in Microsoft Word, Outlook, and Adobe Acrobat
Experience with iManage and TABS is highly preferred

Benefits

Work Environment

This position offers a hybrid schedule. During the initial onboarding and training period, candidates should expect to work primarily in-office to ensure successful integration into the firm's systems, procedures, and workflows. Following training, employees will transition to a hybrid schedule that includes at least one day per week in the Newport Beach office.

Compensation

$42–$50 per hour, depending on experience
Annual compensation of approximately $87,360–$104,000

Benefits

Medical Insurance (multiple plan options)
Dental Insurance
Vision Insurance
401(k) with employer match after introductory period
Discretionary annual bonus
2–3 weeks of paid vacation, based on tenure
6 paid sick days annually
12–14 paid holidays annually
Birthday holiday
Employee appreciation events throughout the year
Complimentary gym membership
Term life insurance
Disability insurance

Schedule

Full-time
8-hour workday
Monday–Friday
Occasional overtime during busy litigation periods

Qualified candidates are encouraged to apply for confidential consideration.

Senior Litigation Legal Secretary