Staff Accountant

Job Description

The Staff Accountant will play a critical role in managing the day-to-day accounting operations of the firm. The ideal candidate will have strong experience in accounts payable, accounts receivable, QuickBooks or NetSuite, and advanced Excel functions.

This role is responsible for maintaining financial records, preparing reports, and ensuring compliance with internal controls and financial best practices.

Schedule: Monday – Friday, 9:00 AM – 5:30 PM (EST)

Key Responsibilities

Accounts Payable & Receivable

• Oversee all AP and AR functions, ensuring timely and accurate processing
• Review, verify, and reconcile invoices, expenses, and receipts
• Manage vendor payments and maintain strong vendor relationships
• Monitor collections and follow up on outstanding receivables
• Reconcile client trust accounts in accordance with legal and ethical guidelines

General Accounting

• Maintain and reconcile general ledger accounts
• Prepare monthly, quarterly, and year-end financial reports
• Perform bank and credit card reconciliations
• Maintain and improve accounting policies and procedures

QuickBooks / NetSuite Management

• Utilize QuickBooks or NetSuite to manage financial data
• Generate and analyze financial reports
• Ensure all transactions are recorded accurately and timely

Excel & Data Analysis

• Use advanced Excel functions (VLOOKUP, pivot tables, data validation, etc.)
• Develop and maintain financial models and reporting dashboards
• Assist with budgeting, forecasting, and variance analysis

Compliance & Audit Support

• Support audits and ensure compliance with GAAP and internal policies
• Assist with tax preparation in coordination with external accountants

Qualifications

Qualifications Required

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum 5+ years of accounting experience (law firm or professional services preferred)
• Experience handling high-volume transactions and multiple entities
• Strong proficiency in QuickBooks or NetSuite and Microsoft Excel
• Solid understanding of AP/AR processes and financial reporting
• High attention to detail with strong analytical skills
• Ability to work independently in a fast-paced environment
• Strong written and verbal communication skills

Preferred

• Experience in a personal injury or legal services firm
• Familiarity with client trust accounting / IOLTA rules
• Experience with case management or billing systems (e.g., Litify / Salesforce)

Additional Information

The Ward Law Group is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at The Ward Law Group via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from The Ward Law Group HR/Recruitment will be deemed the sole property of The Ward Law Group. No fee will be paid in the event the candidate is hired by The Ward Law Group as a result of the referral or through other means.