Scheduling Manager

Job Description

Start here. Grow here.

AECOM is seeking an experienced Scheduling Manager to join our team in one of our office in Dublin.

What You’ll Do

The Scheduling Manager is accountable for ensuring the effective delivery of accurate, timely, and reliable programme schedules across all capital projects undertaken by the Infrastructure function. The role provides leadership, oversight, and direction to embedded scheduling teams, driving the consistent application of scheduling standards, methodologies, systems, and tools while maintaining the quality and integrity of schedule outputs and performance reporting.

A key responsibility of the role is to promote continuous improvement across scheduling practices, enhancing efficiency, consistency, and the overall effectiveness of programme controls.

Working closely with the Programme Controls Manager, the Scheduling Manager will support workforce planning activities, including the recruitment, allocation, and development of scheduling personnel. The role will also facilitate the coordination and communication of scheduling information across Programme Controls and wider functional teams, ensuring alignment and informed decision-making throughout project delivery.

Functional Requirements, Standards & Performance

• Lead the planning, development, and management of complex, multi-project programme schedules, ensuring alignment with strategic objectives and successful programme delivery.
• Oversee the preparation and coordination of executive-level progress reports, providing clear insight into programme performance, critical risks, mitigation strategies, and key decision points.
• Establish robust governance and quality assurance processes for schedule development, monitoring, performance measurement, and reporting across the programme portfolio.
• Drive continuous improvement initiatives by evaluating existing scheduling methodologies, systems, and processes, implementing enhancements that improve efficiency, accuracy, and overall programme performance.
• Provide leadership in the application of scheduling standards, ensuring consistency, compliance, and best practice across all projects and programmes.

Programme Scheduling & Controls

• Monitor, analyse, and evaluate programme schedules to identify critical path issues, emerging risks, and potential delays, ensuring appropriate recovery and mitigation plans are developed and implemented.
• Produce high-quality programme controls analysis and executive reporting, translating complex data into meaningful insights to support informed decision-making by senior leadership.
• Lead the development and maintenance of integrated master schedules, coordinating inputs from multiple project teams, contractors, consultants, and external stakeholders to ensure programme-wide alignment.
• Analyse schedule variances against approved baselines, identifying trends, bottlenecks, and performance gaps while recommending corrective actions to maintain programme objectives.
• Collaborate with project delivery teams to develop and maintain resource-loaded and cost-loaded schedules where applicable, supporting effective forecasting and performance management.
• Direct the development and implementation of Work Breakdown Structures (WBS) and Cost Breakdown Structures (CBS), ensuring alignment with programme execution strategies, governance requirements, and reporting frameworks.
• Support the integration of programme controls disciplines, ensuring scheduling activities are effectively aligned with cost management, risk management, change control, and performance reporting functions.

Leadership, Collaboration & Stakeholder Management

• Foster a high-performing scheduling function by providing leadership, coaching, and professional development opportunities to scheduling personnel.
• Promote a culture of accountability, collaboration, continuous improvement, and excellence in schedule management and programme controls delivery.
• Build and maintain strong working relationships with internal teams, programme leadership, contractors, consultants, and external stakeholders to support successful programme outcomes.
• Act as a trusted advisor on scheduling and programme controls matters, providing expert guidance and recommendations to stakeholders at all levels.
• Ensure responsive, accurate, and professional communication of scheduling information, effectively addressing stakeholder queries and supporting timely decision-making.

Qualifications

Ready to push the boundaries of what’s possible?

• Minimum of 15 years’ professional experience in project planning, scheduling, and programme controls, including at least 3 years supporting major aviation, transportation, or large-scale infrastructure programmes.
• Demonstrated expertise in developing and managing schedules for complex, high-value capital projects, with a strong understanding of infrastructure delivery lifecycle requirements.
• Proven ability to consolidate, integrate, and manage multiple schedule inputs, performance metrics, and project data streams within an enterprise scheduling environment, producing accurate programme-wide schedules and executive-level reporting.
• Extensive experience working within multidisciplinary project environments, either in a consultancy, client-side, or contractor organisation, with a strong understanding of stakeholder expectations and project governance frameworks.
• Strong analytical and problem-solving capabilities, with the ability to interpret complex schedule data and provide meaningful insights to support programme decision-making.
• Experience collaborating with diverse project teams and external stakeholders to drive schedule alignment, performance improvement, and successful project outcomes.

Additional Information

Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more! 

For further information about the role, reach out to the recruiter on LinkedIn Colum Calnan

 

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

 

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address [email protected]  if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.