Office Services Associate

Job Description

Office Services Associate
Los Angeles, CA (onsite)
3+Month Contract
Mon-Fri, 9am - 6pm

Qualifications

• Seeking a Senior On-Site Services Specialist for a temporary assignment supporting a legal office environment. This role is responsible for document production, mail and shipping services, scanning, hospitality support, reception coverage, records management, and general office services. The ideal candidate will have legal industry experience, strong customer service skills, and the ability to work independently while handling highly confidential and time-sensitive documents.

  Responsibilities

• Operate high-volume copy, scanning, printing, binding, and finishing equipment.
• Perform scanning, file conversion, file naming, OCR processing, electronic file management, and Table of Contents (TOC) management.
• Handle highly sensitive and confidential legal documents with accuracy and attention to detail.
• Perform quality control checks and ensure all completed work meets client specifications and deadlines.
• Maintain and troubleshoot copier equipment, clear paper jams, perform routine maintenance, and coordinate service calls as needed.
• Process incoming and outgoing mail, packages, faxes, and shipments; apply postage and maintain shipping/receiving records.
• Complete mail runs and deliver documents, supplies, and completed projects to designated locations.
• Assist with filing, document archiving, records management, and purging of files.
• Maintain inventory of office supplies and distribute materials as required.
• Calculate job charges and maintain billing, meter, and service logs.
• Respond to customer requests and provide status updates on projects and services.
• Provide professional support to legal secretaries, paralegals, associates, partners, project managers, and executive-level personnel.
• Assist with hospitality services, meeting room and conference room setup, and backup reception duties.
• Support building services, including office moves, light maintenance, re-lamping, housekeeping, and other facility-related tasks as assigned.
• Coordinate off-site projects and vendors when required.
• Operate bindery equipment, paper cutters, hole drills, joggers, tape machines, shrink-wrap machines, stackers, electric staplers, scales, postage meters, fax machines, and related office equipment.
• Travel between customer buildings when required.
• Perform additional duties as assigned.
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Additional Information

Candidates must be able to lift 50 pounds and stand for extended periods of time.