HR Systems & Project Coordinator - 12-Month FTC Maternity Cover

We are seeking a highly organised and process-oriented HR System & Project Coordinator to join our HRHub Team on a 12 month Fixed Term Contract. This role is central to improving functionality within our key people systems, particularly Litmos, ensuring accuracy and a smooth digital experience for employees. This position is ideal for individuals who excel in problem-solving, process improvement and serving as the primary point of contact for system-related information. Additionally, you will play a significant role in HR projects across the UK & I Hub, assisting in the coordination of system upgrades, implementation of new modules and various change initiatives that influence how our teams operate.

Responsibilities

• Manage core HR systems including learning, health and benefits platforms to ensure smooth daily operation.
• Maintain data quality through regular audits, updates and accurate record‑keeping.
• Provide first‑line system support to employees and managers, resolving queries and escalating issues.
• Support HR projects such as system upgrades, new modules and change initiatives across the UK&I Hub.
• Contribute to process improvements by identifying efficiencies, updating documentation and enhancing user experience.

Requirements

• Strong organisational skills — able to manage multiple systems, tasks and deadlines with accuracy.
• Process‑orientated mindset — comfortable following, improving and documenting workflows.
• HR systems experience, ideally including LMS, benefits or occupational health platforms.
• Data accuracy and reporting capability — confident working with data, running reports and maintaining data integrity.
• Strong communication skills — able to support employees, liaise with providers and collaborate across HR.

Benefits

• 25 days holiday + bank holidays
• Culligan Product discounts
• Cycle Scheme
• Online discount/perk platform
• Enhanced Maternity & Paternity Leave
• Life Assurance
• Ongoing Training & Development
• Employee Assistance Programme
• Free onsite parking
• Flexible working hours - we are ideally looking for someone to join the team four days per week, 4-5 hours per day