Indirect Sourcing Coordinator EMEA

Job Description

The Indirect Sourcing Coordinator supports the delivery of effective and efficient sourcing activities across indirect spend categories. The role is responsible for coordinating sourcing processes, supplier interactions, and internal stakeholder requirements to ensure compliant, cost‑effective, and timely procurement outcomes.

Working closely with Category Managers and Procurement Operations, the Indirect Sourcing Coordinator plays a key role in enabling sourcing initiatives, maintaining governance, and providing analytical and administrative support to the key stakeholders.

Key responsabilities : 

•Coordinate RFx activities (RFI, RFQ, RFP), including preparation, issue, evaluation support, and award documentation

•Support sourcing timelines, milestones, and trackers across multiple indirect categories

•Assist Category Managers with supplier shortlisting and bid comparison analysis

•Liaise with internal stakeholders to gather sourcing requirements and clarify demand

•Schedule and coordinate sourcing meetings, workshops, and governance reviews

•Support alignment between Procurement, Legal, Finance, and Business teams

•Issue sourcing documentation and manage supplier communications throughout RFx processes

•Support supplier onboarding and compliance requirements as part of sourcing activities

•Collect, cleanse, and analyse spend and supplier data to support sourcing decisions

•Prepare sourcing summaries, bid analysis decks, and recommendation packs

•Track sourcing activity, savings pipeline, and contract milestones

•Maintain accurate sourcing and supplier records in SAP

•Support vendor master data changes and onboarding

Key accountabilities

•Support regional strategic sourcing activities for indirect spend categories, including RFIs, RFQs, and RFPs

•Support sourcing timelines, milestones, and approvals to ensure on‑time delivery of sourcing events

•Ensure all sourcing activities follow procurement policies, governance, and compliance requirements

•Act as escalation point of contact for internal stakeholders during sourcing activities

•Support communication with suppliers, including bid clarifications, documentation requests, and onboarding requirements

•Facilitate collaboration between Category Managers, Finance, and other functions

•Prepare, maintain, and analyse sourcing documentation, including spend data, bid comparisons, and award recommendations

•Support tracking and reporting of sourcing activity, savings, and contract status

•Assist with contract creation, renewal tracking, and handover to contract management or P2P teams

•Ensure required approvals are obtained and documented prior to supplier award and contract execution

Qualifications

•Expert negotiation skills

•Contract management

•Stakeholder management skills

•Ability to build enduring relationships / partnerships with suppliers

•Strong communication & collaboration skills

Additional Information

Permanent contract - Based in Europe