Office Manager

Job Description

The Office Manager supports the day-to-day operations of the India site, ensuring a positive and productive workplace experience for employees and visitors. This role is responsible for office administration, facilities coordination, vendor management, employee events, and general operational support that enables the smooth functioning of the office.

Key Requirements & Responsibilities 

• Manage day-to-day office operations, ensuring the workplace is organized, safe, and functioning effectively.

• Coordinate office facilities, maintenance, equipment, supplies, and workspace needs.

• Serve as the primary point of contact for office vendors, building management, and service providers.

• Support employee onboarding and offboarding logistics, including workspace and equipment coordination.

• Coordinate travel, meeting logistics, and office-related administrative support as required.

• Plan and execute employee engagement activities, celebrations, and site events.

• Maintain office records, documentation, and administrative processes.

• Support workplace health and safety requirements and ensure compliance with office policies and procedures.

• Provide general administrative support to site leadership and employees.

• Be familiar with corporate security policies and follow the guidance set out by processes and procedures of Assent.

Qualifications

Your Knowledge, Skills and Abilities

We strongly value your talent, energy and passion. It will also be valuable to Assent if you have the following qualifications - 

• 3–5 years of experience in office administration, workplace operations, facilities coordination, executive support, or related roles.

• Strong organizational and execution skills, with the ability to manage multiple priorities and follow through independently.

• Experience working with cross-functional stakeholders and supporting senior leaders or site-level operations.

• Effective communication and coordination skills, with the ability to manage stakeholders and drive follow-ups.

• Experience with operational processes, reporting, and documentation.

• Familiarity with vendor coordination and process improvement or digital tools is an asset.

Additional Information

Life at Assent

Wellness: We believe that you and your family’s well being is important. As a result, we offer vacation time that increases with tenure, comprehensive benefits packages (details vary by country), life leave days and more.

Financial Benefits: It’s not all about the money – well, it’s a little about the money. We understand that financial health is important and we offer a competitive base salary, a corporate bonus program, retirement savings options and more.

Life at Assent: There is purpose beyond your work. We provide our team members with flexible work options, volunteer days and opportunities to get involved in corporate giving initiatives.

Lifelong Learning: At Assent, curiosity is not only valued but encouraged. You will receive professional development days that are available to you the day you start.

At Assent, we are committed to growing and sustaining an environment where our team members feel included, valued, and heard. Our diversity and equal opportunity practices are guided and championed by our Diversity and Inclusion Working Group and our Employee Resource Groups (ERGs).

Our commitment to diversity, equity and inclusion includes recruiting and retaining team members from diverse backgrounds and experiences, and fostering a culture of belonging where all team members are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to business success.

If you require assistance or accommodation throughout any part of the interview and selection process, please contact [email protected] and we will be happy to help.  

We use AI to support parts of our recruitment process, such as note-taking and initial shortlisting based on job-related qualifications. AI does not make hiring decisions. All candidates will speak with a real person, and final decisions are always made by our recruitment team.