Project Coordinator

Job Description

Zero Fire is growing, and we’re looking for a proactive, highly organised Project Coordinator to help drive the successful delivery of our alarm installation projects.

This is a pivotal role within the business, you will be the ‘rock’ for the project team, overseeing all project administration from tender acceptance through to commissioning, certification, and handover.   You’ll work closely with Project Managers, Site Supervisors, clients, and suppliers, ensuring projects stay organised, on track, and professionally delivered.   You’ll also coordinate the wider administration workflow, allocating and monitoring tasks to ensure work is completed accurately, on time, and to a high standard.

Key Responsibilities;

• Coordinate administration across multiple projects
• Oversee and ensure timely delivery of project admin tasks across the team
• Liaise with clients, suppliers, subcontractors, and internal teams
• Manage project documentation, certifications, warranties, and O&M manuals
• Coordinate inspections, meetings, purchase orders, and compliance documentation
• Support Health & Safety administration and company records

Qualifications

About You

This role suits someone who thrives in a fast-paced, varied environment and is confident being the go-to person who keeps things moving. You’re organised, energetic, and people-focused, with strong communication skills and the ability to juggle competing priorities while maintaining structure, accountability, and follow-through.

Ideally, you’ll bring experience in project coordination, construction, trades, or technical administration, along with strong MS Office skills. Exposure to Aconex, Procore, or Ineight would be an advantage.

Additional Information

Why Join Zero Fire?

Join a respected Waikato business where your contribution genuinely matters. You’ll be part of a supportive team, involved across all facets of project delivery, and play a key role in the continued growth of the business. Apply now.