Job Description

As a rapidly growing startup, we are looking for a proactive Senior Admin Executive to manage office operations, build processes from zero to one, and create a productive workplace environment in a fast-paced setup.

Qualifications

Office Infrastructure & Facility Management

Oversee current office operations, maintenance, housekeeping, and security.
Plan and support the setup of new office spaces in a zero-to-one environment.
Coordinate with vendors, facilities, legal, and compliance teams.
Ensure workplace safety, hygiene, and functional infrastructure.

Vendor Management

Identify, negotiate, and manage contracts with facility vendors, pantry services, security agencies, and maintenance partners.
Ensure timely procurement of office supplies and services.

Travel & Outings Management

Handle end-to-end employee travel logistics including bookings, accommodations, and local conveyance.
Plan and coordinate team outings, offsites, and company events.
Ensure cost-effective planning and maintain travel and event budgets.

Employee Care & Engagement

Manage employee office needs: seating, access cards, pantry, stationery, etc.
Coordinate with HR to support events, onboarding, and overall in-office experience.

Administrative Operations

Maintain administrative records, budgets, and reports.
Ensure timely utility and service payments (internet, electricity, etc.).
Coordinate with IT and procurement teams for equipment and infrastructure needs.

Stakeholder Management