Office Manager, Operations & Facilities

Job Description

You will be the go-to person who keeps our Home Office running smoothly and feeling welcoming every day. In this role, you will own the day-to-day operations of our 100 Church Street office, ensuring staff and guests have a seamless, positive experience. You will work closely with teams across the organization, responding to needs in real time, communicating clearly, and keeping the physical space organized and fully functional. This role is ideal for someone who enjoys working with people, takes pride in strong execution, and can manage responsibilities independently.

Front Office & Staff Experience

• Serve as a warm, responsive point of contact for staff and visitors
• Manage reception, guest arrivals, and day-to-day inquiries with professionalism and care
• Provide timely, clear communication when supporting staff needs

Facilities & Office Ownership

• Take ownership of the office environment through daily walkthroughs and upkeep
• Coordinate directly with vendors to resolve maintenance and facility needs
• Identify and address issues proactively to ensure a well-functioning space

Inventory, Supplies & Vendor Coordination

• Manage office supplies and shared spaces from ordering through restocking
• Build and maintain vendor relationships to support ongoing office needs
• Ensure spaces are consistently organized, stocked, and ready for use

Operations, Scheduling & Administrative Support

• Manage scheduling and use of conference rooms and shared spaces
• Respond independently to facilities and operations requests through ticketing systems
• Support invoicing, expense tracking, and monthly reconciliations
• Coordinate logistics for internal meetings and office events

Qualifications

Required:

• Bachelor’s degree required
• 1 to 2 years of directly relevant or related experience such as Office Manager, Operations Coordinator, Executive Assistant with office management responsibilities, or Workplace Experience Coordinator
• Strong interpersonal and communication skills, including the ability to interact professionally with a wide range of stakeholders
• Ability to manage multiple responsibilities and follow through independently
• Strong attention to detail and organization
• Ability to anticipate needs and solve problems proactively

Preferred:

• Experience supporting office operations or managing shared spaces

Not sure you meet every qualification? We encourage you to apply—we’re excited to learn what you bring.

Additional Information

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent. 

Compensation:
The full compensation range for this role is $27.79 to $32.69 per hour. Typically, new hires who fully meet all qualifications listed in the job description will start at $28 per hour. Starting compensation below this reflects candidates with less experience or qualifications. Offers near the top end of the range are reserved for candidates who significantly exceed the qualifications, bringing extensive experience and specialized expertise beyond what is listed. Compensation determinations consider relevant professional experience and tenure with Uncommon Schools. Additionally, because we value internal growth and tenure, current staff members are not subject to salary caps within this range.

Work Environment:
100 Church St, New York, NY in office 5 days a week

Benefit Highlights: 

• 19 days of paid time off
• 3 weeks of paid Winter and Summer org-wide holidays
• Comprehensive Health, Dental, and Vision insurance plans
• 403(b) retirement savings program + employer match
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits
• Pre-tax flexible spending, dependent care, and health saving accounts

*A detailed list of all benefits is located HERE.

At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture.

As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [email protected].