Ext Administrative Specialist UA

Job Description

• Full administrative support of office operations, reception and document flow management (incoming and outgoing correspondence).
• Administration of access control systems, security processes and video surveillance; preparation of safety reports and management of employee access cards.
• Coordination and administration of local and international courier services (Nova Post, Ukrposhta, DHL), including shipment documentation, invoicing, customs coordination and communication with couriers.
• End-to-end vendor administration (contractors and service providers), invoice processing and ongoing communication.
• Administration of electronic digital signatures (creation, renewal and employee support).
• Support of onboarding processes and preparation of welcome packs for new hires and guests.
• Organization and support of office events (townhalls, celebrations, corporate activities) and holiday gifting coordination.
• Office space management, including maintaining order, comfort, locker administration and thematic office decoration.
• Organization of business transportation via taxi services.
• Provision of basic administrative IT support (DocOnline, Vchasno).

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Previous experience as Administrative Specialist / Office Administrator.
• Understanding of document management processes and knowledge of vendor administration principles.
• Experience in working with courier services, contractors and external service providers.
• High level of accuracy and attention to detail in handling documents, reports and systems.
• Strong organizational and multitasking skills with the ability to prioritize tasks independently.
• Excellent communication and stakeholder management skills.
• Ukrainian – fluent, English – intermediate (B1–B2).
• Experience in an international or multinational company is a plus.
• PC skills: MS Word, MS Excel, MS PowerPoint; experience with document management systems, electronic digital signature tools and ERP systems (SAP or other systems) is an advantage.

Additional Information

• Competitive salary and comfortable working conditions in the office.
• Compensations & benefits (including insurance programs and meal allowance).
• Rewards & recognition program, learning and development in multicultural environment.
• Corporate culture and open management team.
• Opportunity to grow and develop in a dynamic multinational company.

JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs.