Corporate Administrator (Capital Markets)

Job Description

Purpose of the role 

Reporting to the Client Director, the role of the Corporate Administrator is to provide quality corporate administration services to a portfolio of local and international companies primarily in the insurance sector.

• Secretarial duties — Act as Secretary or Assistant Secretary as required.
• Document amendments — Process authorized changes to constitutional documents, including share capital updates, name changes, and Bye‑Law amendments.
• Meetings and minutes — Convene Board and Shareholder meetings, attend as needed, advise on secretarial matters, take minutes, and circulate them.
• Regulatory filings — Ensure timely filings, including economic substance, beneficial ownership, annual returns/government fees, and director/officer changes.
• Corporate records — Maintain current, compliant corporate records and update regulatory/administrative status in Viewpoint.
• Client data — Maintain accurate billing, contact, and address information.
• Time recording — Complete accurate daily timesheets.
• Invoicing — Produce and distribute annual and variance fee invoices.
• Incorporations — Assist with applications to incorporate Bermuda companies and partnerships.
• KYC reviews — Perform periodic client reviews to ensure KYC compliance with Bermuda regulations.
• General administration - Support client administration, including bank account openings, maintaining registers, minute books, and financial statements/management accounts.

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Qualifications

• Education & experience — University degree or equivalent, with at least 5 years’ corporate administration experience (or an equivalent combination).
• Professional membership — ACIS/FCIS membership preferred.
•  Working knowledge of the Companies Act 1981 and related statutory regulations.
•  Knowledge of the Insurance Act 1978, Economic Substance Act 2018, and Beneficial Ownership Act 2025 is an asset.
• Experience with insurance companies or other regulated entities is an asset

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.