Officer | Global Operations

Job Description

Purpose of the Job 

Provide client administration services to a varied portfolio of clients based essentially in the UAE for which Ocorian provides services to / intends to service, under the supervision of the Manager and / or Unit Head in accordance with the UAE regulations and in strict adherence to the procedures and processes of Ocorian. 

Main Responsibilities 

• Attend to client queries on a daily basis and ensure that all emails are replied within 24 hours 
• Prepare resolutions, minutes, board meetings and AGM 
• Prepare agenda, board packs and action notes for board meeting 
• Prepare documents for various corporate statutory changes with the various authorities in the UAE 
• Prepare bank account opening documents 
• Prepare transfer instructions and checklists and ensuring that risk screening is done on the concerned parties 
• Liaising with bank regarding bank account opening and other related matters 
• Prepare employment and dependent visa application 
• Review KYC received from client to ensure that it is in line with Ocorian group standard 
• Submission of financial statements to the UAE authorities 
• Apply for lease and license renewal with the UAE authorities 
• Prepare liquidation documents 
• Arrange for filings as per the UAE legislations (ESR, AML, UBO, etc) 
• Apply for DIFC will 
• Submission of VAT returns and VAT refund with the UAE tax authorities 
• Prepare loan and other agreements  
• Apply for Tax Residence Certificate 
• Assisting the Manager for the completion of various projects as may be required by the UAE team 
• Other administration work  

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Qualifications

• A first degree in Law, Management, Finance or related field; and 
• ICSA or ACCA or any professional qualification related to the Global or financial sector would be an advantage. 

Knowledge, Skills and Experience 

• Have a minimum of 2 years of working experience in the financial services sector. 
• Knowledge of financial services legal and regulatory requirements; 
• Knowledge of various structures and licenses in the financial services sector (GBL, Funds, Trusts, special activity licenses etc) 
• Knowledge of platforms used by authorities and institutions in relation to statutory filings
• Microsoft Office Proficiency
• Fluent in French and English
• Good communication skills
• Ability to work to tight deadlines under pressure, while maintaining close attention to detail
• Excellent team player

Competencies 

• Communication
• Coaching 
• Interpersonal Relationship
• Problem Solving & Analysis
• Coping with Pressure and Setbacks
• Learning & Researching

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.