Administration Officer

Job Description

• Fixed Term Contract for 12 months
• $77,133 per annum plus Superannuation
• Join the Assets Department

Hume City Council is one of Australia’s fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.

We are seeking a dynamic and creative person to drive marketing, advertising and promotional initiatives across our aquatic and leisure facilities.

The Officer will provide high quality administration support to the Leadership team in the management of strategic and operational requirement and marketing plan for Hume Leisure to activate, connect and empower our community to live healthier, more active lives.

What you’ll be doing:

• Preparation of reports, letters, spreadsheets and other documents as per the operational requirements of the Department.
• Maintain timetables, diaries and schedule activities as directed by the Departmental Manager.
• Be an integral point of call for internal and external customers to ensure compliance with Corporate policies and procedures.
• Undertake general administrative duties such as document preparation and processing, data entry, filing, photocopying, scanning, plan printing, customer service, system maintenance and database integrity that support the activities of the Department.
• Facilitate Departmental compliance with Content Manager, Hume Connect, Finance One, Property CI and all other key performance indicators as required by the Department.
• Ensure quality assurance with all Administrative policies and procedures implemented, evaluated and designed.
• Provide administration support and assist with special projects including LATM studies, audits, archiving, records management, mail outs and mail merges and other administration duties as directed from time to time.

The skills and experience you’ll bring to the role:

• A high level of skills in Microsoft applications (ie. Word, Excel, Outlook) and the Intranet.
• Experience in providing high quality meeting and conference support, such as preparing agendas, recording of and preparing minutes, booking meetings, formatting documents, etc.· A nationally recognised Certificate in Administration or similar field or substantial relevant experience.
• Demonstrated organising skills including the capacity to develop/arrange, monitor and continually improve administrative procedures and systems.
• Demonstrated ability to agenda and minute meetings
• Demonstrated administrative skills including the capacity to develop/arrange monitor and continually improve administrative procedures and systems
• Ability to gain co-operation of, and communicate both verbally and in written form with a broad range of people from diverse backgrounds and cultures.
• Ability to work in a team environment and provide a high level of customer service to internal and external customers

Required Certifications & Qualifications:

• A nationally recognised Certificate in Administration or similar field or substantial relevant experience.

Why Hume City Council?

A leader in local government, we’re committed to creating an inclusive and collaborative work environment that is guided by our values:

We’re better, every day: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

We’re in it together: At Hume, everyone matters. We Welcome and include all. Respect and safety are expected.

We show up: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

All for Hume: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people, LGBTIQA+ people and people from culturally diverse backgrounds to apply.

All candidates will be required to undertake background and probity checks including Reference Checks, Working with Children Check, and a Criminal Record Check.

For any queries, please contact us at [email protected].