Personal Assistant

Job Description

As the Personal Assistant to the Managing Director, Clients & Markets, you will go beyond traditional administration to become a trusted partner, proactively managing priorities, anticipating needs and driving outcomes.

This is a fast-paced, high-profile role reporting into the Managing Director, with broad stakeholder exposure across Australia and APAC, where your ability to stay organised, communicate clearly and execute with precision will be critical.

Key Responsibilities

• Executive Support: Manage diaries, emails, travel and leadership requirements with a strong focus on prioritisation and proactive delivery
• Meetings & Coordination: Prepare agendas and materials in advance, and ensure follow-ups, actions and communications are delivered within 24 hours
• Client Engagement: Support national client programs, track key metrics and prepare reporting for leadership
• Collaboration: Partner with Service Line and Geographic Leaders to coordinate activity and drive best practice
• Strategic Support: Assist with projects, stakeholder engagement and initiatives that support business growth

Qualifications

• Highly organised with strong prioritisation skills
• Proactive mindset with the ability to anticipate needs and take ownership
• Clear, concise and professional communication skills
• Advanced Microsoft Office capability
• Proven ability to leverage AI tools to drive efficiency and streamline workflows
• Real estate experience advantageous

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.