AIM Administrator

Job Description

The AIM Administrator is responsible for the daily execution, construction, and digital verification of all AIM-related inventory activities across all locations. This role is primarily desk-based initially and serves as the operational engine behind inventory journal creation, count assignment, and compliance verification within D365.

1. Inventory Journal & Count Management

• Build, assign, and manage all inventory journals in D365 for all locations
• Create and distribute:

• • Weekly 100 Moving Targets counts
  • Weekly 10 Yard Target counts
  • Monthly vendor count lists
  • Special request counts from Purchasing, Operations, Distribution, or Risk & Administration

• Maintain and manage the annual vendor count calendar in partnership with Purchasing and Risk
• Ensure all counts are properly scheduled, assigned, and completed within required timeframes

2. Digital Verification & Compliance

• Review and digitally verify all LPIS work from the previous day
• Identify anomalies, trends, and inconsistencies in count results
• Flag discrepancies and escalate concerns to the AIM Lead
• Monitor completion rates and adherence to assigned count schedules
• Ensure proper use of inventory journals and adherence to AIM standards

 3. Data Integrity & Reporting

• Maintain accuracy of inventory records through proper journal structure and assignment
• Track completion and compliance metrics across all locations
• Support analysis of shrink trends by ensuring clean and reliable data inputs
• Assist in preparing data summaries for AIM Lead review

4. Coordination & Support

• Act as the central coordination point for all count-related requests
• Communicate clearly with LPIS teams regarding assignments and expectations
• Support LPIS with clarification on count requirements and system usage
• Route operational or performance issues to AIM Lead

Qualifications

Knowledge of POS systems and applications (e.g. Epicor, D365); computers and Windows programs: Outlook, Excel, Word, etc.…; basic mathematical applications and accuracy; principals and processes for providing customer service; communication techniques to convey and obtain information; proper business communication with coworkers and customers.

Skills: Able to communicate clearly and timely with internal managers and team members; work independently and plan and execute priorities; multi-tasking and prioritizing; excellent reliability and attendance, diligence and focus on producing results while on the clock; showing initiative while also possessing tact to work in various environments; demonstrating courtesy and cooperation; attentiveness to others; maintaining confidentiality; showing enthusiasm. 

Physical Ability: Presence at the job and ability to perform the job are essential functions; use of arm, abdominal and lower back muscles to stand in one spot for prolonged periods. Must be able to walk and reach and lift up to 30 pounds on a frequent basis and greater on an infrequent basis and spend 100% of work time standing and moving.

Behaviors/Competencies: Refer to career level expectations, contained on the “Tracker” in the Career Development Plan for specific behaviors and expectations for each level of performance.

Travel: Responsible for safe travel in company vehicles. Scheduling audits, making hotel arrangements, tracking receipts, and making the best possible use of travel time.

• Strong working knowledge of D365 inventory journals and systems
• High attention to detail and data accuracy
• Ability to manage large volumes of assignments across multiple locations
• Strong organizational and prioritization skills
• Proficiency in Excel and reporting tools
• Clear and concise communication

Additional Information

BENEFITS & COMPENSATION

We offer a competitive wage of $23.00-$25.00 per hour, a rewarding work environment, and generous benefits and perks such as paid holidays, a 401(k) option, Health Savings Accounts (HSAs), medical, dental, vision, and life insurance, and a phenomenal employee discount on all products North 40 sells. 

North 40 Outfitters is proud to be an Equal Opportunity Employer.