Academic Administrative Assistant/Clinical Coordinator- Full Time

Job Description

This position will provide administrative support and report to the nursing program director/dean to support the nursing program while coordinating and balancing the day-to-day operations in a medical office or clinical setting. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills.

Clinical Responsibilities

• Create packets to send out to clinical sites as needed (includes information on CPR, immunizations, physicals etc.)
• Collects immunizations
• Collect COVID and other medical results from students and faculty then submit to clinical facilities on a weekly basis.
• Review, follow up, and track immunizations for students and faculty; ongoing task.
• Collect and update students and team for immunizations and physicals, and other records as needed; update program specific forms as needed for clinical coordination
• CPR Responsibilities (as appropriate)
• Create clinical binders each term for clinical rotation for all cohorts. Occasionally deliver binder(s) to the clinical facility as needed.
• Work with clinical facilities on any documentations requested
• Clinical Site Evaluations: collect results & file (or give to Admin to file, per policy)

Administrative Assistance

• Assist with maintaining information tracking sheets for academics.
• Assist with scanning of documents for academics
• Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator.
• Responsible for auditing faculty and academic files for academic programs and notifies appropriate individuals of missing or outdated documentation
• Guide students through the nursing board application, NCLEX process and follow up as needed. Prepare Record of Nursing forms; send out to student, complete the form, and submit to board of nursing. Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program specific forms.
• Assists deans/directors with uploading advisings, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE and various databases
• Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation.
• Ability to travel to different campuses as needed
• Take meeting minutes (including faculty, committee, PAC, Student Rep meetings)
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings)
• Schedule and follow up on PRQ interviews.

• Other duties as assigned

Qualifications

• High school or equivalent certificate
• 2+ years of Administrative related experience supporting a team or multiple teams 
• Ability to maintain records
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams
• Ability to shift quickly from one task to another maintaining productivity Must be capable of communicating effectively verbally and in writing
• Has medical terminology knowledge or work experience in health care

Additional Information

We Offer (for Full Time):

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year.  Increasing based on years of service with company
• 10 paid Holidays and 1 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program